Elmhurst Elementary PTA

Still looking for new PTA officers. Must have vaccine to be around any school children per State Superintendent.

Also anyone signing on PTA account will have credit check done by ACU.

This is strictly a volunteer position for each officer.

Update on our volunteer officers needed for Elmhurst PTA. Per Governor’s recent mandate any person interacting with students must be fully vaccinated by October. If anyone is considering volunteering as an officer please realize this is a requirement. Additionally the two officers needed as signers on the bank account need to pass a credit check. This is the banks requirement btw.

Still looking for new officers for the coming school year. Would prefer local parents or teachers.

Duties of the secretary
The secretary shall take minutes, may plan the meeting agenda, issues notices of meetings,
handles correspondence, and keeps an up-to-date roster of members and a current record of
all committees. The secretary shall also serve in other ways as directed by the local PTA’s
standing rules or by the president.
It is important that the secretary attend a WSPTA secretary’s class to learn in greater detail how
to perform this job.

Your PTA relies on you to ensure that appropriate financial records are kept, a budget is established and followed and controls are in place to prevent theft or fraud. Responsibilities include:

Keeping accurate records and submitting written financial statements for meetings
Chairing the Budget Committee, which prepares and monitors the annual budget
Ensuring an audit, financial review or compilation is done in accordance with the bylaws
Preparing an annual report to be used to review your PTA financial records
Filing your PTA's 990 report to the IRS on time—if your unit is a 501(c)(3)
Submitting state-level reports and filings as required
Overseeing proper handling of money, such as ensuring money is collected, counted, recorded and deposited promptly and appropriately
Ensuring financial checks and balances are in place at all times
Great treasurers often have skills or experience with basic financial management. Training and tools are available from your state PTA and National PTA.

A PTA Treasurer's First 30 Days
If you take each of these steps in (roughly) your first month in office, you'll be off to a fantastic start!

#1: Gather.
There are several items you'll want to put your hands on right away to be sure important records aren't lost in the transition. Collaborate with your PTA president and past officers to gather these records. If any records are missing, contact your State PTA for guidance. Records to gather include:

Your PTA Bylaws (and any accompanying standing rules) to find important information about how finances are to be handled and how funds are to be disbursed.
Current year's budget to guide any immediate expenditures, as well as prior year budgets, to help you get ready to draft a budget for next year.
Receipt book to acknowledge money received.
Checkbook to disburse funds as authorized by the current year's budget and bylaws.
Treasurer's account book in which to keep the PTA's financial records. If this is an electronic file or system, schedule time to be trained on how it works.
IRS tax information, including your unit's IRS determination letter of tax-exempt and/or application (if you have it), federal employer identification number (EIN), and copies of filed Form 990 or other required tax forms. You should also have information regarding your state tax status, including sales tax.
The most recent audit report and recommendations. If an audit did not occur after the latest transition of officers, make sure to get one done. You will want to start fresh with a new set of books. Be sure the previous accounts are "closed" or "zeroed" out and audited.
Bank statements and electronic access. Gain access to and then change the usernames and passwords for all accounts - for many units, this includes both a checking and a savings or reserve account.
#2: Protect.
Take these few important steps right away to safeguard your PTA's nonprofit status and protect your local PTA from theft, fraud and liability.

Make sure IRS Form 990 was filed properly for the most recent year. See Your 501(c)(3) Status and/or the 501(c)(3) Basics for Local PTAs eLearning Course for more information.
Change the signatures on your PTA's bank accounts. You will want to be sure previous officers no longer have access to your accounts. A transition letter from the outgoing treasurer or president to the bank may be necessary to enact this change. Also, make sure the bank has your PTA's EIN on file, rather than an individual's social security number.
Ask your state PTA what is required for insurance and when the payment is due. Insurance can protect your board members, events, and PTA property.
#3: Prepare Your Team.
With your PTA president, set and communicate the fiduciary standards by which your PTA team will be bound.

Establish or update procedures for handling money, getting reimbursed, and applying for grants.
Educate your board about how to read the budget and encourage them to ask good questions.
Seek other PTA members with experience writing grants, assisting with sponsorship and helping to raise funds.. The position is completely voluntary

We are seeking a new vice president of our pta we are a 501c3 non profit organization. The position is completely voluntary

Take notes at meeting, plan meeting agendas with the president, ect.

If anyone is interested in joining our PTA board as a secretary or treasurer you can email me at
[email protected]

Hay guys wow summer has really flown on by hasn't it.
In regards to Elmhurst and PTA next year, the PTA and school in general will be very different for the 20-21 school year. I Angela McPherson will be returning as president and tonee is returning as my V.P (I hope) but our pta is still looking for new officers we need a treasurer, and a secretary or unfortunately we will have no choice but to fold Elmhurst pta. We asked our principal and other staff members to ask around and to help us with the search but last we heard from them is nobody has stepped up. And as far as fundraising this year we are waiting on our new officers so we can decide if virtual fundraising is something we want to do. So if anyone would like to join our board just message me and we can put together a parking lot meeting I'm also looking into t hff e legalities of having zoom meetings more info to come on all that

As I looked through last year’s photo remembering how Elmhurst PTA supported both financially and physically it saddens us to not be involved this year.
Unfortunately we don’t have all returning officers which makes us non- sanctioned as a PTA. Also due to remote learning we won’t be doing any fund raisers.

Maybe the 21-22 school year will be different.

Thank you from Elmhurst PTA

I would just like to say that I'm so proud to be a parent of a 2020 graduate and proud of all of you amazing kidos and teachers who have found strength to keep learning and teaching in these hard times

well as the school year was cut so short, with so many things left needing to be done. Elmhurst PTA is still in need of new board members for the 20-21 school year. board positions needed are President (i will stay on until a new one is voted in), a Treasurer, a Secretary, and someone to run a few committees including but not limited to membership chair, ect. all training needed is free and most can be done online.
PTA is going to look and be a little bit different next year im sure just as schools are going to be and look a little bit different next year. But together we can help our kids adjust and thrive as long as we work together we can be great and get through all of theses changes. thank you Angela McPherson Elmhurst PTA President