SF State Event & Meeting Planning Program Networking Page

SF State Event & Meeting Planning Alumni! We are looking for two volunteers for an industry mixer on December 9th from 5-9pm. Get a glowing linked in recommendation for your assistance and a chance to meet industry professionals. Email me for more info if you are interested, [email protected]

Looking for work? Ellen Michaels Presents is looking for Registration Coordinators: See below for more information!

Contracted Registration Coordinator What we are looking for: We currently have an exciting opportunity available for an 8-month contract as a Registration Coordinator in our Los Gatos office. In this position you will help with the overall conference registration processes of multiple conferences, executive programs, and corporate ev…

SF State Event & Meeting Planing Students and Alumnus: Potential Internship/Job Opp!

The UCSF Entrepreneurship Center is seeking part -time assistance with event planning and production. Time is flexible and all events are in the evenings. If you are interested, please send your resume and cover letter to Ms. Kyra Davis at [email protected]. Do let them know you are an SF State student or alumn!

SF State's Event & Meeting Planning Program and Global Event Solutions is partnering up to provide an awesome internship opportunity for current students and alumni. We are looking for 20 students to provide on-site management for a conference here in SF March 3-6. Please email me if you are interested for more information. [email protected]

Have you all joined MPI yet? If not, plan to attend this event and join then, looks like a lot of fun and great networking opportunities!

MPINCC Casino Night 4/25/13 Event SponsorsCaesars Entertainment, Entire Productions, Merchants Exchange Club, Plan>It Interactive, Shangri-La Hotels & Resorts, Visit Marin

Invite extended to SF State Event & Meeting Planning Students!!

Upcoming Event: Owning Your Designer Title Owning Your Designer Title Workshop is dedicated to a behind the scenes look at how to build a successful design company. how to define you and your business what adding design services to your business model means how to find color, theme, design board inspirations and how to use it break down of a...

If you would like to attend the MPINCC Annual Trade Show and Conference, please contact Fundamentals Instructor Deborah Krant for a special code!

We are Seeking an Immediate FT Event Planner

Opening for experienced, passionate, and creative Event Producers with at least 5 years of professional event production experience. This means you have been on the ground and in the trenches booking events, providing client need, marketing, meeting with staff and have the resume to prove it.

Ideal candidates will be active go-getters who bring a sense of urgency to their work and a "lets get things done" mentality to every event.

People love to work with you because you are upbeat, friendly, and positive in even the toughest of situations. Why? Because you love the thrill of the live experience!

The candidate will be trained for one month. You would be expecting to manage and book events at our venue. You need to know MS Word, Excel, and work with Google share documents.
As all other businesses, Marketing is the source of our bread and butter. You need to be active in social network and promoting the Venue at all times.


Knowledge & Experience:
40+ hours a week, Duties include but not limit to:
making calls and following up with client needs
Clerical office duties
sending e-mails and being in communication
organization of the Venue and office
organization of client files
creating client’s contracts
organization of all event needs (Paper work)
creating events for special occasions

Pay for this candidate during training period is $1600
After training period is completed you would be sharing %25 of the Venue rental.
This is a sub-contracting job, not an employment.

For more information regarding this opportunity, please contact Program Coordinator, Joy Thompson 415/817-4237

Please Note: Current program students with at least 5 years experience and program alumni have priority for this job posting.

Pair Events is a start up catering company that is looking for a few
with the desire to grow with an exciting company. John Reyna and
Chris Lamm of Cavallo Point have partnered together to create
a perfect pairing. John was hand selected by Michelin Star Chef
Joseph Humphrey to create a phenomenal catering experience.
Chris Lamm has worked in the industry for more than 25 years as a
Sommelier/ Wine director/General Manager.
They decided to “Pair together” to create an exceptional dining
experience, serving Michelin Star cuisine paired with that just perfect
wine pairing.
We are asking for three things,
First, show up
Second, come prepared
Third, work hard
And if there was a forth,
Have an entrepreneur spirit!
Every GM, Director of Operations and CEO’S will tell you,
“You Have to See It”!
Compensation: comission
Contact: Chris Lamm
[email protected]
415.407.8341

Entrepreneurial Education Event Marketing Intern (7090)
(not for credit)

Company / Organization Statement:
Incorporated in 2006, Black Ant Enterprises is a boutique consulting firm with expertise in on business, IT and marketing strategy, strategic planning and negotiations, professional development, executive education and market research. The firm’s clients have ranged from Fortune 100 companies to tiny high-tech startups. Currently, the firm seeks to explore unique opportunities the professional development and executive education of entrepreneurs in the San Francisco Bay Area.

Position Description:
The successful candidate will work under the direct supervision of the principal of the firm. The successful candidate will work with the firm’s partners and clients to execute an industry leading professional development offering. Their organizational and people management skills will be essential in the successful production of the workshops and seminars that the firm will provide. Using skills learned in the classroom, and gained on the job, the candidate will have the direct responsibility for the marketing communication, demand generation and event management components events that occur during the internship. Specific responsibilities include:

Marketing Communication and Development
• Assist in development of event marketing plan
• Manage and execute marketing plan
• Publish content describing event to chosen media channels

Demand Creation - 6 events in Q-1 2012 using resources that include:
• Social Media – including Linked In, Facebook, MeetUp and Twitter
• SEO – including link-building, social bookmarking, SEO copyright optimization etc.

Event Management
• Register and communicate with event attendees
• Manage marketing of event through media channels
• Coordinate and manage volunteers arriving at event
• Record entry of event participants
• Manage cross-sell marketing and post-event follow up with event attendees
• Capture attendee feedback using survey resources or other tools

Management & General Administration
• Regular reporting of project status
• Participation in weekly project status meetings for the team
• Participation in weekly 1-on-1 meetings with the project manager

Academic Benefit:
Marketing
• Experience in growing a following using broad array of marketing resources
Management
• Leading small teams in a for-profit enterprise
Mentoring and Networking Opportunities
• Direct mentoring from the consulting team
• Introductions and exposure to leading entrepreneurs and investors

Skills, Expertise & Expectations:
Required Skills
• Entrepreneurial spirit
• Detail-oriented analytical thinker and team player
• MS Office suite (Excel, PowerPoint, Word, One Note)
• Strong written and verbal English skills
• Knowledge of open source / low cost marketing tools
• Strong interest in marketing

Desired Skills
• Experience with marketing analytical tools
• Experience working in a marketing department or agency
• Knowledge and/or experience with writing advertising copy
• Knowledge of current SEO best practices
• Experience optimizing onsite factors on websites (title tags, meta descriptions, H1 tags, copy)

Timing Expectations
• Starting in early Jan 2013
• 10 hrs/week for 10 weeks
• Must be an active graduate student
• $300 stipend paid in 2 installments

Application Process:
All applications will be process through the GGU Careers website. No outside applications or discussions are permitted.

Black Ant Enterprises Inc is an equal opportunity employer.

Black Ant Enterprises, Inc.
2153 Filbert Street
San Francisco, CA 94123

Please note: This post is working for Service Systems Associates, however it is based at the San Francisco Zoo premises.

Event Supervisor


ROLE TITLE: Event Supervisor
DURATION: Permanent
TYPE: Full time (32-40 hours per week). Weekend day and/or evening work is a requirement of the position.
SALARY: $10.55-$12.00 per hour (DOE)
BENEFITS: Bonus scheme, on-site meals, medical insurance.

COMMISSION SCHEME / BONUS SCHEME:
You are eligible to generate your own reward monies from birthday party events. Your commission scheme will be split into two schemes; a commission scheme for the catering booked for each invoiced party and a bonus scheme rewarding the overachievement of the quarterly birthday party budget.

Per party (Commission Scheme):
10-20 guests - 0.75% of food/drink
20-30 guests - 1.0% of food/drink
51-75 guests - 1.25% of food/drink
76-100 guests - 1.5% of food/drink
101+ guests - 1.5% of food/drink

Per quarter (Bonus Scheme):
You will be a rewarded 1.5% of the value, of over achievement of each quarter’s birthday party budget. Each year’s quarterly budget will be $12,500. For example, in Q4 if you generate $24k as you did in 2012, you will receive a $172.50 bonus. This is in addition to each party’s individual commission as detailed above.

Terms & Conditions
- All revenues are based on food & drink booked (exc service charge and tax), from birthday parties.
- Schemes are available after a successful 90 day probationary period.
- All reward payments will go through final review by your line manager, general manager and regional manager, as all rewards are discretionary.
- No reward for a party will be given, should an error have been made on your part and as a result, SSA has lost revenue.

BRIEF OUTLINE:
Tasks for regular event operations:

- Scheduling work shifts for FOH staff
- Managing payroll for FOH staff by submitting time sheets to each Sunday’s deadline.
- Processing any new staff and provide training.
- Support your line manager during events by supervising wait staff, executing the event to the clients' specifications, and making sure the event runs smoothly.
- To include, but not restricted to; staff scheduling, equipment pulls, managing certain event locations and/or staff during an event.
- Ensure the strict compliance with safety & hygiene regulations and standards, especially in relation to food & beverage.
- Ensuring insurance, legal, health and safety obligations are adhered to.
- Ensure any equipment is pulled correctly for events, double checked, and replaced after the event is the organized way it was found. To include any items that require official sign-out and sign-in, e.g alcohol, uniforms, flash lights, etc.
- Controlling the quality and presentation of products and services before and during events.
- Ensuring all wait staff are impeccably presented accordingly to Catering dress code policy and be responsible for signing in/out of, and the care of, uniforms/flashlights/etc.
- Oversee the dismantling and removal of the event, inc clean up of the venue efficiently.
- Greeting vendor deliveries and checking in all rentals to ensure none are missing. Also, checking all rentals out to the pick-up driver post event.
- Submit a report by each Sunday for any repairs, replacements or cleaning required for all venue spaces.
- Responsible for soliciting more event business.
- Creation of table center pieces, including any pick up of flowers, tea lights, votives, etc, in line with the 3 designs approved by your line manager.
Tasks for Children’s Birthday Parties:

- Respond to any inquiries via e-mail, fax, or telephone, within 24 hours of receipt. If this deadline cannot be met, then cover must be organized by the post holder.
- Secure/confirm birthday parties, ensuring contracts are signed and payments are received before any event takes place.
- Achieve monthly sales targets, and report on a weekly basis your sales activity, to your line manager by EOD Sunday.
- Respond empathetically and professionally to any customer queries or complaints, seeking advice from your line manager for any uncertainties, either before, during, or post event.
- Work efficiently and professionally with all vendors, birthday parents, and Zoo depts, issuing appropriate documentation when required and ensuring all specifications are met by set deadlines.
- Ordering stock and preparing goodie bags for children.
- Plan room layouts and animal encounters.
- Operationally pull equipment, set up, deliver, and clean up any birthday parties that you have confirmed and coordinated. Covering other staff in this respect may also be required.
- Be responsible for client and guest greeting and/or registration.
- Managing payroll for staff by submitting time sheets to each Sunday’s deadline.
- Issue a feedback request follow up post event.
- Responsible for soliciting more event business.
Misc support role:

- Complete rental agreement contracts requested by the Event Sales Manager.
- Complete market research as requested by the Event Sales Manager.
- Ensure that any reports required, are completed in a timely manner.
- Ensure communal areas of the office and your work station are kept tidy and presentable at all times.
- Become proficient at face painting.
- Preparing summaries and organizing all B EOs for the weekly ops meeting.
- Prepare for and attend the monthly sales meeting.
- Coordinate and mail ‘thank you’ and ‘occasion’ cards to top clients.
- Be prepared to take on any misc projected as requested by managers.

The Event Coordination & Operations Manager that you support will be your trainer and mentor. He/she will check your work, identify areas for improvement and instruct you how to improve, should there be a need.

KNOWLEDGE AND EXPERIENCE:

VOCATIONAL AND TECHNICAL SKILLS: Word, Excel, and internet computer skills preferable.

EXPERIENCE: The preferred candidate will have finished a course of higher education, preferably covering aspects of event co-ordination and management.

INTERPERSONAL SKILLS: They must be willing to work as a team, communicating with their own department, vendors and other departments of the Zoo at all times. The post holder must have a confident yet assuring manner with clients at all times. Excellent oral and written communication skills are required in order to make any client experience a success.

RESPONSIBILITIES:

HUMAN RESOURCE MANAGEMENT: This post must at times manage staff such as front of house staff, back of house staff, face painters/costume characters, and vendors.

PHYSICAL RESOURCE MANAGEMENT: This post has requirement of some physical labour in accordance with client requests. May be required to lift 15 to 25 lbs.

COMMUNICATION AND SHIFTS: The post holder will need to communicate politely and responsibly with our clients, also with all team members, other departments in the Zoo and all caterers/suppliers. Foreseen failure to turn up for your shift, MUST be communicated to your line manager within a reasonable timeframe. Continual lateness of shifts, with no good reason and/or no communication will result in disciplinary action.

LIAISON: The jobholder will be required to liaise closely with all members of the catering department and associated vendors. Good and respectful liaison with other departments is also required.

CONFIDENTIALITY: The job holder is privy to confidential information held on our databases and must exercise discretion when handling personal information, including client’s bank details. The post holder’s salary and benefits, including any commission or bonus scheme, is also confidential information and not to be shared with other staff.

MENTAL DEMANDS:

JUDGEMENT AND DECISION MAKING: The post holder will on occasion be required to make quick decisions relating to client requests. The post holder must be assertive in doing this, but must also know when to advise that an immediate decision cannot be made – rather than promising something that cannot be delivered

ORIGINAL THOUGHT AND PROBLEM SOLVING: The post holder will need to liaise well with all team members to ensure that the optimum solution is given to any problem which might arise.

CONCENTRATION: Attention to detail is essential at all times to ensure the highest standard of customer satisfaction. Time management is of the essence and the post holder must be confident that they can deal with a number of things at any one time and constantly re-evaluate priorities.

FLEXIBILITY: The post holder must be flexible in terms of working hours, being available 7 days a week, as business demands can often change at the last minute. Some evening and weekend work will be required. Work in other departments such as retail and/or concessions will also be required.

WORKING CONDITIONS: This position is both office based and at events. Some occasions may involve work as a lone worker.

APPLICATION PROCESS: To apply, please send a cover letter, along with your resume, to [email protected]. You may also fax your information to: 415-753-7059.

Application deadline: Wednesday January 30th 2013
Interviews: Ongoing
Post will commence: Monday February 4th 2013 (ideally)