UA Little Rock Office of Research and Sponsored Programs

ORSP Tip of the Week: Grants and Awards in Workday

What are Grants and Awards in Workday?

When a project is funded by a sponsor, two key sections are created in Workday to keep all information organized: Award and Grant.

An Award is the shell for the project in Workday that holds general information about the funding, such as the sponsor, project title, and key dates.

A Grant is the budget that is attached to the Award. The finances live in this section, where researchers and staff can manage spending and track expenses.


If you have any questions, please contact us at [email protected].

ORSP Tip of the Week: Grants Advance Team

Did you know ORSP has a Grants Advance Team that can help you iron out specific aspects of your submission as you develop your proposal? The Grants Advance Team is your first line for any preliminary questions, procurement-related issues, or hiring issues on your grant.


Kate Lincourt (Research and Sponsored Programs Partner), can assist you with any proposal development-related questions, such as budget development, etc.


Alex Fountain (Grants HR Business Partner), can assist you with any HR tasks related to your grant.


Jennifer Haygood (Procurement Partner), can assist you with any procurement-related questions on your grant.


The Advance Team holds office hours (Zoom Link) for all faculty and staff who need assistance with their grants on Tuesdays from 1-3pm. To help us better support you during your visit, please complete the Office Hours Intake Form in advance. You can also contact us for any grant-related questions at [email protected].

ORSP Tip of the Week: Charging Prepaid Expenses on Your Grant

As the Principal Investigator, you must ensure that any expenses or services allocated to your grant funds are utilized within the Period of Performance outlined in the award document from the sponsor. You cannot utilize prepaid expenses that fall outside of the Period of Performance. These restrictions are outlined in the OMB Uniform Guidance (2 CFR 200).

Examples:

•Travel must occur within the Period of Performance. Without express written permission from the sponsor, grant funds cannot be used to prepay travel occurring after the award expiration date

•Annual software subscriptions or other contracts that extend beyond the award’s Period of Performance must be prorated. This ensures that only the portion of expense that falls within the remaining timeframe of the Period of Performance is allocated to the grant worktag.

•Consumable materials/supplies must be purchased, received, and used within the Period of Performance. You cannot use remaining funds at or near expiration to stock up on consumable materials/supplies or future services.

If you have any questions regarding charges on your grant, please contact us at [email protected].

The FY26 SURF Application instructions are live on our website.

SURF Application Instructions Student Undergraduate Research Fellowship (SURF) Award Information SURF FY26 PAR Instructions ADHE SURF Website SURF Rules and Regulations SURF Application (ADHE non-fillable template) Application forms and attachments should be submitted ... SURF Application Instructions

The Windgate Foundation has awarded the UA Little Rock School of Art and Design $222,300 to continue the artLAUNCH program for three years.

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The Arkansas Game and Fish Commission has awarded a $3,000 contract to the UA Little Rock Survey Research Center to conduct a survey of hunters.

Survey Research Center awarded AGFC contract for hunter survey The Arkansas Game and Fish Commission has awarded a $3,000 contract to the UA Little Rock Survey Research Center to conduct a survey of hunters. Dr. Derek Slagle, an associate ... Survey Research Center awarded AGFC contract for hunter survey