05/07/2026
LYMAN MUSEUM
POSITION DESCRIPTION
POSITION TITLE: Archivist (part-time)
DEPARTMENT: Archives / Collections and Exhibits
JOB SUMMARY: Is responsible for management and administration of all aspects of the Museum’s Archives as well as records management for the Museum. This position reports directly to the Curator of Collections and Exhibits.
DUTIES AND RESPONSIBILITIES:
o Provides limited reference services to internal and external customers by granting access, interpreting finding aids, giving instruction on the proper handling of materials, and providing knowledge of the archival collections relevant to the individual researcher’s needs. May respond in person, by telephone, or by e-mail. May refer researchers to other resources, as needed.
o Processes new acquisitions and additions to the Archives.
o Processes and collects fees for Archives services from customers.
o Maintains and preserves archival collections to appropriate conservation standards. Preserves archival materials by identifying endangered materials and level of conservation work needed; provides basic repair and preventive preservation.
o Implements Museum’s records management system and procedures.
o Maintains archival collections management information, including up-to-date shelf list inventory and transfer records.
o Provides archival and general assistance in developing both permanent and special exhibits.
o Prepares photos from the John Howard Pierce Photography Project collection, for weekly submission to the Hawaii Tribune-Herald for publication and community assistance in identifying the photos’ subject matter.
o Trains and supervises volunteers and/or interns in the Archives.
o When directed, researches grant sources and helps write grant proposals to aid Archives/Collections and Exhibits.
This description does not limit the duties and/or responsibilities of this position.
AN EQUIVALENT COMBINATION OF EDUCATION AND EXPERIENCE MAY BE CONSIDERED IN SUPPORT OF THE FOLLOWING:
KNOWLEDGE, SKILLS, AND ABILITIES:
Minimum Educational Requirements: Earned B.A. in History or other relevant field. M.L.I.S. desirable. Knowledge of Hawaiʻi’s history and culture, prehistoric to present day.
Minimum of 2 years’ experience related to the following responsibilities:
Experience in archival processing and administration; knowledge of contemporary archival and records management principles and practices, local research tools, and finding aids. Strong research capabilities.
Knowledge of descriptive cataloguing principles, MARC 21 format, and archives use of the Internet; knowledge of Encoded Archival Description (EAD) and HTML.
Experience using various archival tools and equipment, such as book scanners, video converter, and microfilm.
Training or experience in conservation of archival materials.
High level of competence in computer database management, word processing, and Internet use; knowledge of relevant software programs such as Past Perfect and Microsoft Word.
Excellent interpersonal and communication skills, both oral and written.
Excellent attention to detail and accuracy with strong organizational and prioritization skills, with the ability to manage multiple tasks and duties simultaneously, and to work equally effectively with minimal supervision and in a team setting.
Physically able to read small fine print, retrieve and return archival artifacts from various types of shelving or storage, carry heavy boxes, or other manual efforts required to fulfill responsibilities. Able to lift 35 lbs. and to climb ladders.
PHYSICAL REQUIREMENTS:
Frequently sit, perform desk-based computer tasks, talk, and hear.
Occasionally stand, walk, write by hand, lift and/or carry, push and/or pull objects weighing up to 35 lbs.
Rarely twist, bend, stoop, squat, crawl, climb, reach or work above shoulder height, and grasp forcefully.
WORKING CONDITIONS:
Work may occasionally involve exposure to mold, dust, and chemical residues.
Work is typically conducted Monday through Friday during normal business hours. A part-time work schedule will be arranged.
You will be working in a friendly and supportive environment consisting of dedicated fellow employees—a true ʻohana!
COMPENSATION AND BENEFITS:
Pay range: $16.82/hour--$17.97/hour
Based on this compensation range, pay is commensurate with job-related experience, skills and competencies, education, and other organizational needs.
Benefits for part-time employment include six (6) federal holidays, limited vacation and sick leave, and participation in the Museum’s pension plan with TIAA-CREF.
HOW TO APPLY:
To apply, please download the Application for Employment form from the Lyman Museum website, complete it, and mail it via USPS together with a letter stating why you are interested in this position and how you are qualified for it, plus a curriculum vitae or résumé, to: Interview Committee, Lyman Museum, 276 Haili Street, Hilo, HI 96720. No AI compositions, electronic submissions, or phone calls, please.
Date: April 15, 2026
