Here you will be able to find information concerning upcoming meetings events, future guest speakers, and ways to get involved! Constitution of
Media Management Association
at the University of Miami
Updated: 4/7/13
Article I. Name
This organization shall be named Media Management Association at the University of Miami. Statement of Purpose
Section 1. Guiding Principles
The purpose of Media M
anagement Association is to create a community of students who seek to expand their knowledge of the media industry and discover economic opportunities through interactions with media professionals. Objectives
The objectives of Media Management Association shall be to:
Establish networking connections between members and industry leaders. Invite speakers with insights into the media industry. Discuss current issues pertinent to the evolution of the media business. Article III. Affiliation Statement
This organization will not be affiliated with another organization. Article IV. Responsibility
Media Management Association shall comply with all University of Miami policies and procedures, including but not limited to those policies set forth in the Student Rights and Responsibilities Handbook, The Student Organization Handbook, as well as local, state, and federal laws. Article V. Membership
Section 1. General Membership
Membership of Media Management Association shall be open to all University of Miami students in good Academic Standing who have paid their Student Activity Fee. Media Management Association shall not discriminate on the basis of race, color, s*x, handicap, age, s*xual orientation, or political and religious affiliation in any of its policies, procedures, or practices. Non-voting memberships may be extended to interested faculty, administrators, staff members, and alumni of the University. Active Membership
Active Membership in Media Management Association is defined as those students who are registered with the organization and who attend at least one meeting per semester. Benefits of Active membership include the right to vote and run for Executive Board positions (if eligibility requirements are met). Article VI. Executive Board
Section 1. Positions
President
Serve as the primary contact person for the organization and works with the COSO Liaison
Serve as chair of the Executive Committee
Prepare the agenda for business meetings
Appoint appropriate Working Committee chairs and members
Serve as en ex-officio, nonvoting member of all committees
Represent the organization before the University
Preside over membership meetings of the organization
Identify and secure speakers for meetings
Perform other duties for the promotion and development of the organization
Vice President
Assist the President in the promotion and development of the organization
Help in securing speakers for meetings
Assist in planning organization meetings
Serve in the absence of the President
Recruit new members and coordinate outreach activities
Perform other duties as directed by the President
Treasurer
Be familiar with accounting procedures and policies
Prepare an annual budget
Keep all financial records of the organization
Pay organization bills
Prepare and submit an annual financial report to the Executive Committee
Represent the organization on financial matters before the University
Perform other duties as directed by the President
Secretary
Promote and announce the activities of the organization
Maintain the online presence of the organization
Maintain a historical record of the organization
Keep an accurate record of the business and membership meetings
Present an annual report to the membership
Keep a record of all members of the organization
Perform other duties as directed by the President
Section 2. Eligibility Requirements
All active members who have been active for at least one (1) semester are eligible to run for office. Officers must maintain a minimum GPA of 3.0. Section 3. Length of Term
The length of the term of office for Executive Board members shall be for one (1) academic year. Section 4. Installation
Installation of new Executive Board members will occur in the spring semester and is to be facilitated by the advisor and/or exiting executive board. Section 5. Vacancies/SuccessionIf a vacancy occurs in the President position, it will be filled by the Vice President for the remainder of the semester. If a vacancy occurs in any other position, an Active Member will be appointed to fill that position, following a vote obtaining approval from the majority of the Executive Board. Section 6. Impeachment/Removal of Executive Board
Petition
Two-thirds (2/3) of the Executive Board must agree or two-thirds (2/3) of active members must sign a petition to ask for impeachment of executive board member. Process
Active members, the Executive Board, Advisor, and the Executive Board member being impeached must be notified at least two (2) weeks in advance of the impeachment hearing. The impeachment hearing must occur while classes are in session during the semester. Hearings
The moderator of the impeachment hearing will be the Advisor. Three-fourths (3/4) of active members must be present in order for the impeachment hearing to begin. Each side will be given the opportunity to present their case and the active members may ask questions. A two-thirds (2/3) vote of Active members present is needed for conviction and removal.
Section 7. Resignation of Office
In the event that a committee member is unable to comply with the duties as assigned, a formal letter of resignation must be submitted, two (2) weeks prior to the last day of service. The committee member must address the letter to the President carbon copying the Advisor, as well as the Chair and Advisor of COSO. In the event the committee member resigning is the President, the letter is addressed to the Vice President of the organization. The letter of resignation must be submitted to COSO in UC #209. An exit interview moderated by a COSO Executive Board member and the organization’s Advisor must be held the week the committee member is departing. During the committee member’s last meeting he/she will officially announce their resignation. Article VII. Elections
Section 1. Timeline
Annual election of Media Management Association Executive Board shall occur during the spring semester at a time and placed determined by the Executive Board. Procedures
Facilitation
Elections will be facilitated by the Advisor and a non-returning Executive Board Member or a non-running active member appointed by the Executive Board. This appointed member is to remain neutral and relinquishes his or her right to vote. The Advisor must be present at the elections in order for the elections procedures to be viewed as valid. Eligibility
All active members who have been active for at least one (1) semester are eligible to run for office. Nominations
Nominations for the Executive Board will take place in a general member meeting at least one (1) week prior to Elections. Candidates may nominate themselves. Nominations do not have to be seconded to be placed in the elections ballot. Candidates may be nominated for more than a single office, however, once elected to a position their name shall be removed from consideration for any subsequent office. The nominee must accept their nomination either in person, or in writing to the Facilitator, by a time and date determined by the current Executive Board. Current nomination lists shall be sent to organization members no later than one (1) day prior to elections taking place. Voting
Only active members have the right to vote. The sequence of voting for Executive Board will be in the same order as the positions are listed in Article IV, Section 1. Candidates must be present at the election in order for it to be valid. The position to be voted on will be announced and all the candidates for said position will be presented to the Active Members. Candidates will remain in the room. Candidates will be allowed to give a timed presentation on their platform and why they feel they should be elected to a specific position. After all Candidates for said position have presented before the active members present, voting for that position will occur. Candidates will be asked to leave the room during the voting. Candidates who are also voting shall be permitted to cast votes in writing prior to the vote. Candidate will be elected by popular vote of the Active Members present provided that quorum is met. Quorum is defined as 10% of active membership. The candidate(s) that did not win may choose to roll down his or her nomination to the next elected position up for election. Article VIII. Committees
Section 1. Standing Committees
There are no standing committees at this time. Special Committees
Special Committees may be appointed at the discretion of the Executive Board. Article IX. Advisor
The Advisor of Media Management Association shall be a full-time faculty, administrator, or staff member at the University of Miami. This individual is responsible for the management of all accounts, events, as well as being present at annual elections. Article X. Meetings
Section 1. General
General member meetings will be held at least once a semester. Executive Board
Executive Board meetings will be held at least once a semester. Special
Special meetings will be held at the discretion of the Executive Board.
Article XI. Discipline
Section 1. Reason
Misrepresentation of the organization or behavior that is detrimental to its guiding principles and/or objectives. Process
A mandatory meeting between the member being disciplined, the advisor, and the President shall be held at a time and place agreed upon by all parties involved. Consequences
Based on the severity of the action, the member will be disciplined accordingly. Sanctions will be determined during the mandatory meeting by the President, with the approval of the Advisor, with the most severe form of discipline being the revocation of Active membership status. Article XII. Amendments to the Constitution
Section 1. Submission
Amendments to this constitution shall be submitted to the Executive Board in writing. Process
100% of the Executive Board must be in agreement for adoption of the amendment. If 100% of the Executive Board is not in agreement, a vote of Active membership must occur. Notification of changes to the constitution must be made at least two (2) weeks before voting occurs. Three-quarters (3/4) of the Active membership is needed before voting can occur. A two-thirds (2/3) vote of Active members present is needed for the adoption of the amendment. Final Approval
Amendments must be presented to the Committee on Student Organizations for approval prior to implementation. The amendment is not final until an updated constitution is submitted and approved. Article XIII. Dissolution of the Organization
Section 1. Process
Media Management Association may be dissolved after dissolution is approved by the Executive Board and by a vote of three-quarters (3/4) of Active members, provided that a notice of the vote on dissolution is furnished to all Active members at least sixty (60) days prior to the vote. Obligations
Upon dissolution, the Executive Board will utilize assets of the organization to pay all obligations and expenses of the organization. Approval
Notice of dissolution must be presented in writing to the Chair and Advisor of the Committee on Student Organizations and must include reason of dissolution.
