MOSTraining

Join Our Advanced ChatGPT Online Class!
Unlock the full potential of AI with our expert-led ChatGPT training!

It’s perfect timing to learn because OpenAI has just launched a new ChatGPT model - ChatGPT 4.o. 🚀 It is groundbreaking! Now is the perfect opportunity to stay ahead of the learning curve.

In today’s rapidly evolving digital landscape, mastering conversational AI technologies like ChatGPT is no longer a luxury—it’s a necessity. Whether you’re an administrative professional aiming to streamline workflows, or a general business user looking to enhance your service offerings, understanding and utilizing ChatGPT at an advanced level can significantly impact your productivity and innovation capabilities.

Join us for an exclusive 90-minute deep dive webinar with Donna Gilliland, CEO and Founder of MOSTraining and Julie Perrine, Founder and CEO of All Things Admin, she is an operations strategist and MOS expert. This session is designed for individuals who have a foundational understanding of ChatGPT and are ready to master new, advanced techniques.

We won’t just tell you what it can do; we’ll show you! It’s going to be hands-on and you will receive a workbook 📒!



Learn more about this online event at:

https://www.allthingsadmin.com/event/unlock-power-advanced-chatgpt/

Free AI Ebook from Executive Support Magazine. It is comprised of their top 10 most read AI articles. It’s a helpful learning list and it’s free for download.

Among the top 10 most read AI articles, written by MOSTraining Founder and President, Donna Gilliland, is…
“AI: What's Here, What's Coming, and How It Will Boost Your Career”

📣 FREE EBOOK FOR ADMINISTRATIVE PROFESSIONALS WEEK 2024 📣

Celebrate with our Ebook!

Featuring ten of our most-read articles on Artificial Intelligence, diving deep into how it reshapes the administrative profession.

Simply follow the link below to get your free download:
https://executivesupportmagazine.com/administrative-professionals-week-2024/

AI is not a product to be used, it is a skill to be learned. It will not replace you, but people who understand how to use it, might. We want to give you the tools to articulate the benefits to your Executives, whilst also being aware of potential downsides.

We hope that our Ebook will give you the confidence to use AI in your role!

April 24: Virtual Roundtable: Reskilling for The AI Era

In this AI era, a well-rounded skill set combines both technical and soft skills. We will explore the essential components.

AI technologies continue to evolve rapidly. It can be confusing working to map out a learning path whether you are an individual or a company, trying to figure out where the starting point is for your organization.

This is the second of my free technology virtual roundtables. Use the link below to register and I do hope you get to attend.

Registration Link: https://lnkd.in/eUUgXvXP

From Executive Administrative Assistant to Entrepreneur: My Journey

You might not know this about me, but I began my career as an Executive Administrative Assistant. Back then, my days were filled with managing calendars, coordinating meetings, and ensuring smooth office operations. Fast forward to today, and I’m the proud owner of a training company specializing in productivity technology, including Microsoft 365.

The role of administrative professionals has evolved tremendously over the years. From gatekeepers to strategic partners, you all play a crucial role in keeping organizations running smoothly. So, to my fellow administrative professionals, I applaud your dedication, adaptability, and unwavering commitment.

Happy International Administrative Professionals Month! You are all 🌟s

April 24 is the official Administrative Professionals Day. It is a national day of recognition of Administrative professionals everywhere.

My company MOSTraining, celebrates all during the month of April by offering different training opportunities. During the month of April, our training theme is Everyday AI.

All during April there have been a variety of training offerings from companies everywhere. I would like to spotlight All Things Admin. Julie Perrine, Founder and President. She always works tirelessly to offer a variety of timely training focused on this profession.

Check www.allthingsadmin.com/celebrating-admins 💚

There are so many different training offerings Julie has gathered into one central location for you to view and choose from.

Stay tuned, I will be posting upcoming events.

~ Donna Gilliland

Celebrating Admins Welcome to Admin Appreciation Month 2024! All Month Week 1: April 1 – 6 Week 2: April 7 – 13 Week 3: April 14 – 20 Week 4: April 21 – 27 Week 5: April 28 – May 4 April 2024 Save on all four of these popular titles by Julie Perrine in April! The Innovative Admin: Unleash the Power of Innova...

Are you new to Microsoft Copilot? Do you need to learn how to use it? It will definitely increase your productivity.

It’s integrated for free in Microsoft windows and it is a paid add-on in Microsoft 365 for Personal and Business subscriptions.

You will need to know how to write Copilot prompts for effective use. If this is all new to you, then the class I’m teaching online on March 19 will cut your learning curve.

When you click on the link for the class, it will give you an opportunity to read what I’m teaching before you commit to registering. This will help you to determine whether or not this class is right for you.

During this class I will also be covering the Copilot app that was recently released. I use it almost every day.



Copilot Training Link:

https://attendee.gotowebinar.com/register/7073249998662946650

🤖Understanding the differences between an Alexa or Siri commands and writing AI prompts. There is a difference. They are not the same.

When writing AI prompts, like Copilot and ChatGPT and voicing the prompts, consider the following points:

Alexa Commands (often referred to as Alex commands) are specific voice instructions given to Amazon’s virtual assistant, Alexa. Users interact with Alexa by speaking commands aloud. It cannot produce content, write, of help you brainstorm ideas.

These commands trigger predefined actions or responses from Alexa. For example, saying “Alexa, play my favorite song” instructs Alexa to start playing the user’s preferred music.

Alex commands are typically short, specific, and tailored to Alexa’s capabilities.

Whereas writing AI prompts are input messages provided to artificial intelligence systems (such as language models or chatbots) to elicit specific responses.

Unlike Alex commands, which are often voice-based, writing AI prompts involves crafting text-based instructions. The quality of AI responses depends on how well the prompts are designed. Effective prompts provide context, specificity, and relevant information to guide the AI model.

Voicing Prompts
Voicing the prompts refers to expressing the prompts verbally, especially when interacting with voice-enabled AI systems.

While writing AI prompts involves typing out instructions, voicing the prompts means speaking them aloud. For instance, when using a voice-activated chatbot, users can voice their prompts instead of typing them.

In summary:
* Alexa commands are specific voice instructions for Alexa.

* Writing AI prompts involves creating text-based instructions for AI systems.

* Voicing the prompts refers to speaking the prompts aloud during interactions.

🤖 We hope this helps you understand the differences.

We want to help you get time zone savvy in your written communications. Sometimes, it’s hard to remember when to write for example, EDT versus EST.

Since spring forward is coming, we have referenced a wonderful article from All Things Admin - An Admin’s Guide to Understanding Daylight Saving Time & Time Zones.

Per Julie Perrine…

“For instance, do you know the difference between EST and EDT? Do you know that Hawaii and most of Arizona doesn’t observe Daylight Saving Time?

There are 24 regions of the world, and 39 different local times in use. Keeping them straight can be a challenge.

To help you do that, we’ve come up with some resources on DST and time zones you should bookmark and reference any time you need to list multiple time zones.”

Use the article link below to read this article and reference the resources that Julie has put together in her article.

https://www.allthingsadmin.com/admins-guide-to-daylight-saving-time-time/

Look what we have coming for you!
A free chat series - Virtual Roundtable is launching in March. The first topic is on Copilot.

The best way to stay updated on this new series is to sign up for our technology newsletter - Sign Up To Keep Up. Go to Www.mostraining.com. The sign-up is located at the bottom of the webpage.

Here’s the overview:
Sometimes, the best way to learn and grow is by having the space to simply sit down and chat. That’s exactly why I am introducing our Virtual Roundtable sessions – a series of free learning through open discussions designed to bring together like-minded professionals like you. It's free.

In a world where technology continually shapes our work and daily lives, staying ahead of the curve is crucial. AI, in particular, stands at the forefront of this evolving landscape. Given its significance and considering how many of us rely on Microsoft Office for our day-to-day tasks, Copilot emerges as the perfect starting point for our first virtual roundtable.

Copilot options are confusing. You see Copilot pop up in Bing, Microsoft Edge browser, and now there is the Copilot phone app. On top of all of that you read and hear about paid plans for Microsoft 365 subscribers - Copilot versus Copilot Pro. I am going to cover all of this in the first roundtable chat. I will be teaching you various ways to use the free Copilot available to all.

The length of the chat will be 30 to 45 minutes. Which length do you prefer?

The date and time for the first session in March is being finalized. Space is limited, so let us know your interest early to secure your spot at the table.

My question to you is, are you interested? I look forward to hearing from you and feel free to include questions you have, inclusive of topics you are interested in for the virtual roundtable.

Personally, I am looking forward to seeing people on camera. While camera on or off is a personal choice, it's so much better when we can all see one another. You choose what you are most comfortable with.

Looking forward to potentially sitting down to chat with you soon.

~ Donna

Ways to prevent procrastination. This is a perfect for you and that’s why I’ve chosen it.

Keep tasks in perspective:
“I can get through this.”

Focus on your “why”:
Visualize the long-term benefits of completing tasks.

Know yourself: Reflect on what triggers your procrastination.

Practice effective time management:
Break down tasks and prioritize.

Change your perspective:
Embrace tasks as opportunities for growth.

Create a productive environment:
Find a focused workspace.

~ Author of the above list: Microsoft’s Copilot phone app

One of the things that contributes to procrastinating is the feeling of overwhelm from the number of task you have to complete. It’s possible that some of those task could be taken on by an AI helper, like the Copilot app.

The Copilot app is free for download and it is a productivity app. I encourage you to download it and try it out.

Happy Monday.

Excel Macros.
With the click of a button have Microsoft Excel perform repetitive tasks. You can do so by creating macros using the Excel macro recorder.

Think about how many steps you take in various task that you do in Microsoft Excel that could be contained within a single click.

For example:
1. Creating Pivot Tables
2. Formatting
3. Cleaning up data
4. Creating a formula
5. Combining multiple spreadsheets into a summary sheet.
6. Creating Charts

No programming is needed to learn how to use the Excel macro recorder.

This new webinar starts on February 22. The registration link is in the comments to this post. It’s a February special and very economical for you to attend this 90 minute hands-on webinar.