12/08/2026
HIRING | The University of the Philippines (UP) System Office of the Vice President for Administration (OVPA) is currently seeking one (1) Administrative Officer V (UP Contractual Status), Salary Grade 18-1.
Minimum Qualifications:
EDUCATION: Bachelor's Degree Relevant to the job
TRAINING: 8 hours of relevant training
WORK EXPERIENCE: 2 years of relevant experience
ELIGIBILITY: Career Service Professional/Second level eligibility
Duties and Responsibilities:
1. Compliance and External Coordination Ensures timely compliance with documentary, reporting, and coordination requirements of oversight and partner agencies, including the Anti-Red Tape Authority (ARTA), Civil Service Commission (CSC), Commission on Audit (COA), Department of Budget and Management (DBM), and other government and private entities. Monitors submissions, deadlines, and required actions to support institutional accountability and responsiveness.
2. Policy Research and Technical Review Conducts policy research, legal and administrative review, benchmarking, and reference validation to serve as basis for the formulation of policies, guidelines, memoranda, endorsements, and other official issuances of the Office.
3. Preparation of Official Communications Drafts, prepares, reviews, and finalizes official memoranda, letters, reports, endorsements, and other correspondence of the Office, ensuring clarity, completeness, accuracy, proper documentation, and submission within prescribed timelines.
4. Review and Processing of Proposals and Requests Reviews, evaluates, and processes proposals, requests, and related documents to determine completeness, accuracy, compliance with applicable rules and standards, and readiness for appropriate action, endorsement, or decision within prescribed timelines.
5. QMS Documentation and Quality Standards Support Consolidates, finalizes, and submits Quality Management System (QMS) documents and related requirements, and assists in ensuring that office processes, records, and outputs are aligned with institutional quality standards and compliance requirements.
6. Meeting, Committee, and Project Coordination Organizes, coordinates, and manages meetings, committee activities, and project-related discussions where assigned as lead, including the preparation and distribution of agendas, minutes, action items, follow-through actions, and logistical requirements.
7. Other Assigned Functions Performs other duties and responsibilities as may be assigned by the immediate supervisor and/or the Vice President for Administration in support of the Office's operations, priorities, and strategic objectives.
Competencies:
- Ability to lead a team
- Above-average attention to detail
- Above-average planning, organizing, and communication skills
- Above-average problem-solving and analytical skills
- Unquestionable integrity, professionalism, ethical conduct, and humility
- Team player
Application Instructions:
Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and submit through email at [email protected]. Email subject for the application shall follow this syntax:
Administrative Officer V_OVPA_Last Name, First Name
Applicants may also submit their applications directly to the Ground Floor, South Wing, Quezon Hall, UP Diliman, Quezon City, 1101, Philippines.
REQUIRED DOCUMENTS
1. Application Letter addressed to Vice President for Administration, Tiffany Adelaine G. Tan
2. Fully accomplished Personal Data Sheet (PDS) with Work Experience Sheet (WES) and recent passport-sized or unfiltered digital picture (CS Form No. 212, Revised 2025); digitally signed or electronically signed
3. Hard copy or electronic copy of Performance Rating in the last rating period (if applicable)
4. Hard copy or electronic copy of proof of eligibility/rating/license
5. Electronic copy or Photocopy (with certified true copy) of Scholastic Record/Academic Record, e.g., diploma, and transcript of records (TOR) for all educational background as reflected in PDS;
6. Electronic copy or Photocopy (with certified true copy) of Certificates of Employment, Contracts, Appointments, Office Orders, or Service Record that will serve as proof for work experiences indicated in WES
SUPPLEMENTAL DOCUMENTS
1. Electronic copy or Photocopy of Training Certificates or Learning and Development Interventions that will support ALL the trainings indicated in PDS;
2. Electronic copy or Photocopy of Certificate/s of Awards/Citation/Commendation
Deadline of Application is on 22 August 2026
The UP System adheres to the Equal Employment Opportunity Principle (EEOP) and ensures that every qualified applicant is accorded the opportunity for employment and growth regardless of age, s*x, s*xual orientation, gender identity, civil status, disability, religion, ethnicity, or political affiliation.
Applicants with incomplete Required Documents shall not be considered for inclusion in the list of qualified candidates, and late submissions shall not be accepted.
