UPM Information Management Service

📢IT Advisory from the UP ITDC

Similar to the use of Google Drive, we remind all users of Google Groups to exercise EXTREME CAUTION in the use of our Google Groups in the University's Google Workspace domain.

Google’s Terms of Service can be accessed here:
🔗 policies.google.com/terms

The specific terms on sharing of contents are found here:
🔗 bit.ly/google-terms-sharing-content

Those who are Owners and Managers of Google Groups must take note of the permission settings of their groups such as the following:

🔸Who can view conversations
🔸Who can post
🔸Who can view members
🔸And more

⛔ Please be reminded that Owners and Managers should NOT set the privacy/permissions/access settings to:

➡️“Entire organization” or
➡️“Anyone on the web”

as these may open the Google Group to outsiders. ⛔

Managers and Owners can read more information and steps about these settings here:
🔗 bit.ly/up-google-groups-settings

If more assistance is needed regarding the management of UP Google Groups, please send the request and file a support ticket at the UP System ICT Support:
🔗 ictsupport.up.edu.ph

𝗟𝗼𝗰𝗸 𝘆𝗼𝘂𝗿 𝗱𝗲𝘃𝗶𝗰𝗲𝘀! 🔐

💻📲 Whether it’s your phone, laptop, or desktop computer, 𝗹𝗼𝗰𝗸𝗶𝗻𝗴 𝘆𝗼𝘂𝗿 𝗱𝗲𝘃𝗶𝗰𝗲 is an easy way to protect your gadgets from unauthorized access. Check below to see how you can securely lock your device. ⬇️

𝗧𝗵𝗮𝗻𝗸 𝘆𝗼𝘂, Center for Gender and Women’s Studies! 💟
We are truly grateful for the Gender Sensitivity Orientation conducted for our office last May 7. The session provided valuable insights that deepened our understanding of gender awareness, inclusivity, and respect in the workplace.
We sincerely appreciate the opportunity to learn, reflect, and strengthen our commitment to fostering a more gender-sensitive, inclusive, and welcoming environment for everyone. 💫💜

Thank you to the CPDMO and UPM Information Management Service staff who participated in last Thursday’s Gender Sensitivity Orientations. Your engagement and openness helped make these sessions meaningful and impactful! 💫💜

For offices or units interested in holding a Gender Sensitivity Orientation in the future, you are most welcome to connect with us at [email protected]. These sessions aim to support our shared goal of creating a safe, respectful, and welcoming UP Manila community for everyone. We would be glad to support your efforts in fostering a safe, respectful, and welcoming community for all.

𝘼𝙧𝙚 𝙮𝙤𝙪 𝙡𝙤𝙨𝙩 𝙞𝙣 𝙖 𝙨𝙚𝙖 𝙤𝙛 𝙛𝙞𝙡𝙚𝙨 𝙩𝙤𝙤?

If you often have trouble finding files in your folders, this post is for you! Whether it’s your local documents folder, your Google Drive, or your OneDrive, here are some file organization tips to help you swim in your sea of files 🏊

Got any other tips to navigate the seas of files? Let us know in the comments! ⛵

📢 ISKOLAR System Maintenance

Please be informed that ISKOLAR will undergo scheduled system maintenance from:

🗓️ May 8, 2026 (Friday) – 6:00 PM
to
🗓️ May 11, 2026 (Monday) – 7:00 AM

During this period, the system will be temporarily inaccessible.

We encourage all users to complete any urgent transactions before the maintenance window. Thank you for your patience and understanding.

🔏 𝗧𝗼𝗱𝗮𝘆 𝗶𝘀 𝗪𝗼𝗿𝗹𝗱 𝗣𝗮𝘀𝘀𝘄𝗼𝗿𝗱 𝗗𝗮𝘆!

This day is a reminder that strong passwords are essential for our digital security. As our digital world continues to grow, our security becomes more important than ever. We remind everyone again that strong passwords should:
1️⃣ Have at least 12 characters—the longer, the better
2️⃣ Be a combination of uppercase and lowercase letters, numbers, and symbols
3️⃣ Be completely different from your other passwords.

But strong password security does not stop at its creation! Keep these security tips in mind:
1️⃣ Store your passwords in a safe place if you write them down
2️⃣ Use a reliable password manager if you have trouble remembering them
3️⃣ Enable Multi-Factor Authentication (MFA) for further security

May is 𝗠𝗲𝗻𝘁𝗮𝗹 𝗛𝗲𝗮𝗹𝘁𝗵 𝗔𝘄𝗮𝗿𝗲𝗻𝗲𝘀𝘀 𝗠𝗼𝗻𝘁𝗵. 🍃 This month, may we all be free from guilt whenever we choose to take care of ourselves and our mental health. This includes our 𝗱𝗶𝗴𝗶𝘁𝗮𝗹 𝘄𝗲𝗹𝗹𝗯𝗲𝗶𝗻𝗴. 📱🖥️

Our devices should support and improve our lives. Use technology to your advantage. Follow the tips below! ⬇️

𝗖𝗵𝗲𝗰𝗸 𝗶𝗳 𝘆𝗼𝘂𝗿 𝗮𝗰𝗰𝗼𝘂𝗻𝘁𝘀 𝗮𝗿𝗲 𝘀𝘁𝗶𝗹𝗹 𝘀𝗲𝗰𝘂𝗿𝗲! 🔐

🌐 Visit haveibeenpwned.com to check whether your account details have been leaked in a data breach. Check below for further advice on what to do if your accounts have been compromised. ⬇️

We encourage everyone to check and secure their accounts anyway, even if their accounts have not been included in any data breach. 🪪

𝗘𝗮𝗿𝘁𝗵 𝗗𝗮𝘆 𝟮𝟬𝟮𝟲 🌍

Today, the 22nd of April 2026, we celebrate 𝗘𝗮𝗿𝘁𝗵 𝗗𝗮𝘆. We are reminded that we must commit to protecting our planet. Whether we are reducing waste or conserving energy, no act is too small to count toward a better Earth. 💙💚

IT Advisory from the UP ITDC

Be mindful when uploading and sharing files in the University’s Google Workspace.

Only share with the intended recipients—set permissions to specific users only. Avoid selecting “University of the Philippines” or “Anyone with the link” to prevent unintended access.

Keep your files secure and relevant—do not upload personal files unrelated to academic, administrative, or research work.

Learn how to share files properly: itdc.up.edu.ph/faqs/how-to-share-files-in-google-drive

𝐃𝐢𝐝 𝐲𝐨𝐮 𝐤𝐧𝐨𝐰❓🤔

Ever wondered why keyboards are arranged the way they are? That arrangement traces its roots to early mechanical typewriters commonly used by typists to receive Morse code messages.