23/07/2026
๐ข OFFICIAL ANNOUNCEMENT
TO: All Resident Students
FROM: Office of Student Affairs & Services
DATE: March 2026
SUBJECT: New Student Housing Policies & Off-Campus Overnight Stay Guidelines (Resolution No. 001, S. 2026)
To ensure a safe, secure, and spiritually nurturing environmentโand in compliance with Commission on Higher Education (CHED) mandates and national safety protocolsโthe Administrative Committee has adopted Resolution No. 001, Series of 2026, effective immediately.
Please review the policy summary and action items below carefully.
๐ Key Policy Highlights
1. Weekday Off-Campus Stay Prohibitions
Strict Prohibition: All resident students are strictly prohibited from staying overnight off-campus during class days (Monday through Friday).
Objective: To maintain proactive security, institutional accountability, and prompt response capabilities during natural calamities or security threats.
2. Mandatory Documentation for Exceptions & Weekends
Resident students are permitted off-campus overnight stays only under specific, documented conditions:
๐ Regular Weekend Stays (Home):
Requirement: Submit a Notarized Letter from a Parent or Legal Guardian.
Validity: Valid for the entire current semester.
Details Needed: Home address, confirmation of custody, and an explicit liability release clause.
โช Regular Weekend Church Ministries:
Requirement: Submit a Notarized Letter from your Church Pastor.
Validity: Valid for the entire current semester.
Details Needed: Church address, nature of ministry, and a formal clause stating the Church assumes full legal/physical accountability during weekend stays.
๐๏ธ Special Weekday Church Events (Exceptions):
Requirement: Submit a separate, case-specific Notarized Letter from your Church Pastor for each instance.
Details Needed: Exact nature/reason of the event, specific inclusive dates/times, and the Churchโs explicit assumption of accountability.
๐ Administrative Process & Requirements
Submission Window: All required notarized documents (semester-long letters or weekday requests) must be submitted to the Student Housing and Services Office at least forty-eight (48) hours prior to departure.
Verification: The Seminary will verify all submitted documents with parents, guardians, or pastors before issuing an Off-Campus Pass.
Disciplinary Action: Unauthorized overnight absences during class days or failure to submit required documentation will result in disciplinary measures, including potential suspension or revocation of housing privileges.
๐ Note on Accountability: Official notarized documentation serves as a legal transfer of accountability from SPBTS to parents/guardians or church administration during approved off-campus stays.
For inquiries or clarification, please visit the Office of Student Affairs & Services. Thank you for your full cooperation in keeping our seminary community safe and orderly!
APPROVED BY:
Ptr. Paul S. Palingcod | Head of Student Affairs & Services
Rev. Joel G. Serato | Dean of Student Affairs
Dr. Edgar C. Aungon, Sr. | President