28/04/2020
WE ARE HEARD!
Taking into account the Commission on Higher Education (CHED)- COVID Advisory No. 6 dated April 13, 2020, the recommendation of the Inter-Agency Task Force for the Management of Emerging Infectious Disease (IATF-EID) placing the Provinces of Bukidnon and Misamis Oriental under General Community Quarantine, and other information emanating from various meetings, the following are the guidelines to be implemented for the Second Semester, SY 2019-2020.
I. ACADEMIC CALENDAR
A. For Undergraduate and Graduate Students
• Classes for the Second Semester, AY 2019-2020, shall end on April 30, 2020; hence, students are advised to stay in their respective localities given the indefinite threat of COVID-19.
• Summer classes may be conducted from June 8 to July 14, 2020 provided alternative remote learning platforms are utilized in lieu of residential learning. This is to adhere to the principle of physical distancing.
• Summer classes are exclusively offered to the following:
a. Graduating undergraduate students
b. For undergraduate students whose summer load is part of the curriculum/PSG
c. Graduate students
• Enrolment for summer classes will be done online on June 1-5, 2020.
B. For College of Law
• The Second Semester, AY 2019-2020 already ended on April 4, 2020
C. For Elementary and Junior/Senior High School
• The AY 2019-2020 shall also end on April 30, 2020. Students shall no longer be required to go back to school.
II. INTERNSHIP
• All student interns/trainees shall not be allowed to go back to their respective training agencies or offices; however, the total number of hours earned prior to the ECQ shall be credited.
• To compensate the remainder of the required number of hours, the Student Internship Program (SIP) Coordinators shall have identified alternative outcome-based activities relevant to their disciplines.
• OJT programs scheduled this Summer 2020 may adopt a special schedule carefully arranged by the concerned College Deans subject to approval by the concerned authorities.
III. FINAL GRADE FOR COURSEWORK
A. For Undergraduate and Graduate Students
• The final grade of students will be based on the complied course requirements prior to the implementation of the Enhanced Community Quarantine on March 16, 2020 including the assessments being made out of the seven-week tasks in the alternative mode of academic activities during the suspension of classes from March 16 to April 30.
• For students who may still lack the academic requirements or needed competencies as assessed by the concerned instructor/professor, their grades may be deferred. The University provides a period of one (1) year within which they complete their academic requirements. Hence, concerned faculty is requested to deliberately reach out their students for them to be able to comply with the requirements and eventually get a passing grade of a particular course.
• Considering the psychological effects brought by COVID-19 has on the students, no failing mark shall be given unless the student was not attending classes. In this case, may be on a “DRP (Dropped)” or “NIC (Not In Class)” status.
• Completion of INCs due this second semester shall be extended until the first semester of AY 2020-2021. Again, concerned faculty is requested to deliberately reach out their students for them to be able to comply with the requirements.
• Submission of grades for graduating students will be on May 8, 2020. For non-graduating students, grade submission will be 10 working days after May 22, 2020.
B. For College of Law
• Grades of students shall be based on the completed course work which ended on April 4, 2020.
C. For Elementary and Secondary School Laboratory
• The students’ final grade shall be computed based on their average grades from the 1st to the 3rd Grading Period.
IIII. PROBATION AND RETENTION POLICIES
• The probation and retention requirements stipulated in the University Code and Manuals shall be automatically waived only during the 2nd semester of AY 2019-2020.
V. COMPREHENSIVE (COMPS) EXAMINATIONS
• Colleges offering graduate programs may conduct an online COMPS. However, if there are only few takers (less than 10), program coordinators may conduct an in-campus comprehensive exams provided that physical distancing ( 2 meters apart) and other precautionary measures are strictly observed.
• In view of infection caused by physically checking comprehensive exam papers, professors may opt for email with time limit.
VI. THESIS & DISSERTATION WRITING for GRADUATE STUDENTS
• Stage 1 (Proposal Presentation) may be done in a virtual platform.
• Stage 2 (Manuscript Review) may be done via email. The thesis/dissertation manuscript shall be reviewed by the adviser and submitted to the thesis committee for review. Feedback shall be emailed to the adviser and the candidate for final manuscript revision.
• Stage 3 (Oral Defense) may be conducted online or in-campus provided physical distancing requirement and other safety measures are observed.
• The College Secretary or thesis adviser shall facilitate the schedule for thesis/dissertation presentation.
• The candidate submits an electronic copy of the thesis/dissertation to the respective college deans and programs coordinators. The hard bound copies shall be required before the release of diploma and transcript of record (TOR).
VII. THESIS WRITING FOR UNDERGRADUATE STUDENTS
• Oral defense may be done through online arrangement.
• In the event that holding of oral defense through online is not feasible, the student may have an in-campus defense provided physical distancing requirement and other safety measures are observed.
VIII. DEGREE COMPLETION
• Fourth year students are eligible to graduate if they have complied with all the academic requirements; endorsed by the chairpersons and the college deans; duly evaluated by the University Registrar; recommended by the Academic Council; and confirmed by the Board of Regents.
• The conduct of in-person commencement exercises is highly discouraged; hence, an online ceremony will be conducted via live streaming media.
• Moving up and Completion of Grades 6, 10 and 12 will also be through a virtual program.
The Deans/Directors/Principals/Chairpersons/Program Coordinators may issue additional directives for the faculty and students provided that such are not inconsistent with the aforementioned policies, standards, guidelines and other relevant government policies.
This is for widest dissemination and perusal.
Reference:
Memorandum No. 057, S.2020
From: University President
