28/07/2021
VACANCIES ANNOUNCEMENT
Cuttington University is one of Liberia’s premier institutions of higher learning with its mission of providing quality education which serves the human person and the society. Cuttington is dedicated to this mission by striving to produce highly qualified graduates of strong moral fiber, who exemplify a comment to the betterment of society and an abiding faith in God.
Cuttington University invites applications from all interested and potential candidates for the following position(s):
1. Position: Associate Vice President for Administration
Duty Station: Suakoko, B**g County
Minimum Qualification: M.Sc., MBA.
Commencement of Employment Period: September 1, 2021
Closing Date for the Submission of Application: Aug. 15, 2021
Salary and Benefits: Commensurable salary, medical insurance, housing, etc.
Reports To: Vice President for Administration
Duties and Responsibilities:
i. As Principal Deputy to the Vice President for Administration, the AVPA will aid in developing, directing and coordinating the implementation of goals, objectives, policies, procedures and work on standards for the department.
ii. Manages and participate in the development and administration of the department’s annual budget.
iii. Must be able to articulate a vision through positive communication skills both verbally and written to staff, faculty, senior management, and the campus community in general.
iv. The Associate Vice President for Administration is the principal contact person on all Administrative matters emerging from the Graduate School that require the attention of central offices that central office respond promptly and adequacy to their issues and concerns.
v. The Associate Vice President for Administration is the principal contact person on all Administrative matters emerging from the Junior College that require the attention of central offices that central office respond promptly and adequacy to their issues and concerns.
vi. Direct and conduct the affairs of the University Farm which includes representing and formalizing the University interest on the properties that emerge on lands own by the university.
vii. Perform other related duties as required by the Vice President for Administration.
2. Position: Associate Vice President for Admission & Records
Position Summary: Under the general supervision of the Vice President for Academic Affairs, the Associate Vice President for Admissions & Records leads and supervises a team of support staff in administering the recruitment, admission, and registration and student record function of the University. Additionally, the AVP for Admissions and Records works closely with the Registrar, Director of Student Affairs and Deans of Colleges to maintain and coordinate transfer services for the University and Assist the Vice President with meeting representation. The position is supervised by the Vice President for Academic Affairs and directly supervises the Registrars for Graduate School, Suakoko Campus and Junior College, the Assistant Registrar for Admission & Records, Data Processors and Filing Clerks.
Duty Station: Suakoko, B**g County
Minimum Qualification: M.Sc., or Ph.D.
Commencement of Employment Period: September 1, 2021
Closing Date for the Submission of Application: Aug. 15, 2021
Salary and Benefits: Commensurable salary, medical insurance, housing, etc.
Reports To: Vice President for Academic Affairs
Duties and Responsibilities:
• Organize and conduct students’ records, registration, and reporting and graduation functions, including transcript and degrees evaluations process in order to provide maximum service to students while ensuring efficient and effective workflow.
• Certification of students’ enrollment and earned degrees.
• Collaborate with the Academic Affairs for the development of academic calendar.
• Prepare exam schedules, management of the printed and online university Bulletins.
• Collaborate with administrators, deans, faculty, IT and counselors to facilitate and improve services to students, including catalog and registration/records policy questions.
• Supervise the coordination, evaluation and certification of all graduation applications, while overseeing the complete graduation process to include all elements of the rehearsal and ceremony.
• Responsible for collecting, recording, maintaining and reporting of student records within the University guidelines, e.g., grades, registration data, transcripts, mid-term verification and other associated audits.
• Provide leadership and develop appropriate recommendations for the implementation of related technology application in support of enhanced services offered through Registration and Records.
• Develop and administer the departmental budget.
• Ensure the resolution of student disputes as they relate to records and registration.
• Serve as ex-officio member of Curriculum Committee.
• Protect the integrity of the academic records;
• Improve the existing system support and ensure the direction of new system for efficient management of the registration process and system;
• Collaboration with IT to provide support for online grade system;
• Develop system for effectiveness and efficiency in operation of students data management system;
• Back up records plan, emergency evacuation plan for campus;
• Know your campus map, students organizations and special events, faculty, enrollment and course data management;
• Supervise all employees working in the office of the Registrar and Admission;
• Plan, organize, direct and coordinate all activities relating to students admission and student records;
• Collect grades from all faculty members for students registered in classes before clearances are approved;
• Set up and maintain a system of permanent and up to date record for all students registered at the university.
3. Position: Associate Vice President for Management Control & Internal Audit
Position Summary: The Associate Vice President for Management Control & Internal Audit is an Executive who leads the Compliance and Audit Department of the University. He/ She set goals and provide strategic direction to the department, oversee all the University’s initiatives related to compliance, ensure that policies and guidelines are updated to reflect standards and conduct periodic audits to ensure compliance. Furthermore, the Associate Vice President for Management Control & Internal Audit ensures that the University is compliant with government regulations and standards to avoid legal actions. Additionally, the AVP for Management Control & Internal Audit works closely with policy implementing arms of the University to maintain and coordinate compliance. The position is supervised by the President and directly supervises the Auditors and Audit Assistants.
Duty Station: Suakoko, B**g County
Minimum Qualification: M.Sc., or Ph.D.
Commencement of Employment Period: September 1, 2021
Closing Date for the Submission of Application: Aug. 15, 2021
Salary and Benefits: Commensurable salary, medical insurance, housing, etc.
Reports To: President
Duties and Responsibilities:
1. Control environment
2. Risk management
3. Control activities
4. Monitoring of contracts
The AVP for Management Controls and Internal Audit shall have the functional responsibilities to create a system of checks and balances to include reasonable accounting control over assets, liabilities, revenues and expenditure.
1. Develop policies and procedures for prescribing and documenting control processes
2. Develop strategy to be reviewed and adjusted periodically to reflect changes in the university’s environment.
Activities include but not limited to:
1. Inventory certification and inventory listing;
2. Assets depreciation and loss reporting system;
3. Fixed assets classification;
4. Sale and disposition of assets;
5. Safe guarding equipment and assets against improper or unauthorized used;
6. Preparation of report on assets acquisition, damaged and sale;
7. Develop, implement and asses compliance with the University’s policies and procedures that protect the assets of the university;
8. Perform routine to complex internal audit engagement work. The work involves conducting internal control, process and performance, financial, and compliance audit projects;
9. Provide input into the development of the annual audit plan
10. Develop audit procedure and system;
11. Maintain an inventory control system;
12. Test the adequacy and reliability of the accounting systems;
13. Direct the review and verification of records, compliance w2ith standards, policies and procedures, ensuring that the university’s policies and procedures are followed, and recommends changes;
14. Establish techniques to discover and prevent fraud;
15. Over-see audit findings and recommendation;
16. Prepare the annual budget for the office of the President.
4. Position: Human Resource Director
Position Summary: The Human Resource Director oversees the overall strategic direction, planning, coordination, administration and evaluation of the human resources function of the University.
Duty Station: Suakoko, B**g County
Minimum Qualification: M.Sc., MBA, or MA
Commencement of Employment Period: September 1, 2021
Closing Date for the Submission of Application: Aug. 15, 2021
Salary and Benefits: Commensurable salary, medical insurance, housing, etc.
Reports To: Vice President for Administration
Duties and Responsibilities:
• Ensure that personnel relationship with Administration is cordial;
• Work with Academic Affairs & Administration in recruiting qualified staff of the University as needed;
• Serve as a liaison for employees and administration;
• Ensure constant supply of manpower to the university;
• Work with the Dean of Student Services to ensure that students’ insurance is put in place;
• Ensure that communication lines are opened between administration and the employees;
• Seek employees welfare at all times;
• Keep the President of the University informed on all personnel matters; and
• Develop and implement a University’s policies and programs
• Ensuring that all policies comply with legal regulations
• Overseeing all HR functions and staff;
• Developing, monitoring and implementing a company’s people management strategy
• Reporting on the performance and progress of an HR department to senior stakeholders
• Directing change management and organizational development
5. Position: Director of Student Affairs
Position Summary: The Director for Student Affairs Services will be responsible to plan, coordinate and supervise in consultation with the supervision from the Vice President for Academic Affairs, the below listed units that provide the social services for the University: Student Services, and the athletic and sports department.
Duty Station: Suakoko, B**g County
Minimum Qualification: M.Sc. or MA,
Commencement of Employment Period: September 1, 2021
Closing Date for the Submission of Application: Aug. 15, 2021
Salary and Benefits: Commensurable salary, medical insurance, housing, etc.
Reports To: Vice President for Academic Affairs
Duties and Responsibilities:
General duties
Direct and monitor the activities of line managers for the unit listed below:
Provide assistance in managing of the various units.
Implement an effective system for maintaining statistical and financial records.
Student services
• Advice on the support and attention required for a satisfactory student experience of university life.
• Oversee the successful conduct of student elections and events.
• Advise properly on disciplinary matters.
• Liaise with and monitor the student activity of the Associate program.
• Help to conduct a periodic head count to determine the amount of beneficiaries; Assist the administrator/ vice president for administration to oversee the office of dean of Student services with resident hall records and the verification of students’ residence hall.
• Handle all requests for repairs from the residence halls and college center and channel them to the maintenance supervisor to ensure their implementation in a timely manner.
• Work closely with the university sport director in planning and implementing the extra merrier activities of the university.
6. Position: Director of Public Relations
Duty Station: Suakoko, B**g County
Minimum Qualification: M.Sc. or MBA; Advance Diploma in Media Services
Commencement of Employment Period: September 1, 2021
Closing Date for the Submission of Application: Aug. 15, 2021
Salary and Benefits: Commensurable salary, medical insurance, housing, etc.
Reports To: Vice President for Administration
Duties and Responsibilities:
1. Plan, direct or coordinate activities designed to create or maintain a favorable image for the university;
2. Establish and maintain effective working relationships with students, faculty and staff, the public, the government, and media representatives;
3. Draft speeches for the university top executives and arrange interviews and other forms of contact for them;
4. Evaluate advertising and promotion for the university;
5. Generate interest of students to increase enrollment in collaboration with the Registrar’s office;
6. Develop and maintain the university’s image and identity which includes the use of logos;
7. Formulate policies and procedures related to public information (university’s prospectus);
8. Respond to requests for information about the university’s activities and status;
9. Maintain the university’s achieves;
10. Confer with the Human Resource Director, Academic Deans and Director of programs to develop internal communication (personnel Handbook and Faculty handbook) that keep employee informed of the university’s activities;
11. Observe and report on social, economic , and political trends that might affect administration;
12. Assign, supervise and review the activities of the public relation staff;
13. Help plan the board meetings and act as secretary;
14. Develop and implement music programs including the choir, drama, cultural troop and other performing arts;
15. Supervise the Radio and TV stations so that they can be worthy of the university’s expectations; and
Public Relations
16. Protect the image of the University through directing the public relations officers to work with media outlets and publish timely university information, such as press releases, brochures, and other materials on the website, newspaper and radio
17. Ensure communication strategy is consistent and reflects the University’s strategic vision.
18. Liaise with ICT and the Public Relations Officers to implement social media strategies, and grow online support base.
19. Insure that Public Relation Office document presence of the University’s President at events, conferences, and speaking engagements.
20. Perform any other tasks assigned by the president
7.Position: Academic Dean (2 positions); College of Health Sciences & College of Education
Duty Station: Suakoko, B**g County
Minimum Qualification: M.Sc., MD or Ph.D.
Commencement of Employment Period: September 1, 2021
Closing Date for the Submission of Application: Aug. 15, 2021
Salary and Benefits: Commensurable salary, medical insurance, housing, etc.
Reports To: Associate Vice President for Academic Affairs
Duties and Responsibilities:
1. Regularly attend classes and on time as per the academic schedule and calendar;
2. Adhere to the midterm and final exams schedules as planned by the registrar’s office;
3. Correctly advise students to plan their courses in accordance with the academic curricula; and help to maintain order in the various classes when they are in session and you are also required to;
4.Regularly attend Academic Committee and Academic standing Committee meetings and other academic functions called by the President, Vice President for Academic affairs, Associate Vice President for Academic Affairs and/or Academic Coordinator for the overall responsibility of implementation of activities;
5. Serve as a member of the faculty and work closely with counterparts at Cuttington University to design all project activities;
Specific responsibilities are to:
6. Provide advice and oversight of new curricula and course development ;
7. Advise the Cuttington administration on development and implementation of a student-centered experience program;
8. Advise Cuttington administration on development and implementation of Strategic outreach activities;
9. Identify the supplies needs of the College for submission to the office of Procurement for appropriate actions.
10. Identify the human resource development and training needs in support of Cuttington University programs.
11. Perform any other duties assigned by the vice president for Academic Affairs and the President of Cuttington University.
8.Position: Assistant Registrar for Relations; Department of Admission & Records
Duty Station: Suakoko, B**g County
Minimum Qualification: M.Sc., MD or Ph.D.
Commencement of Employment Period: September 1, 2021
Closing Date for the Submission of Application: Aug. 15, 2021
Salary and Benefits: Commensurable salary, medical insurance, housing, etc.
Reports To: Associate Vice President for Academic Affairs
Duties and Responsibilities:
1. Report directly to the Associate Vice President for Admission & Records.
2. As Assistant Registrar, you will in consultation and supervision from the AVP, assist in planning, coordinating administrative issues pertaining to the Admissions of regular and transfer students into the University.
3. You will assist in directing and monitoring the activities of all employees working in the Admission’s Office.
4. You will assist the AVP for Admission and Records in the preparation of annual report on scholastic activities of the University for use by the Vice president for academic Affairs and the President.
5. Assist in the improvement and the efficiency of the office by employing any technological advancement.
6. Prepare information and reports needed by the Admission Committee.
7. Ensure that admission procedures are carried out annually in order to prepare a list of qualified students for admission into the University.
8. Provide input in arranging for the administration of annual or bi-annual entrance examinations.
9. Assist the preparation of semester reports on registration and enrollment data for faculty use.
10. Assist in the preparation of semester class schedule.
11. Assist in the preparation of course offerings to be used by the Finance department in the payment of part-time employees and faculty members carrying overload.
12. Assist the AVP in keeping an inventory and tracking system for stationery and office equipment required for the smooth and efficient running of the office.
13. Send notices to faculty member advising them of the schedule for the timely submission of grades.
14. Perform any other related duties assigned to you by your supervisor and the president of Cuttington University.
The ideal candidates must submit the following materials:
1. A cover letter; addressing key areas of the position and how the candidate’s experience and expertise would benefit the University;
2. CV;
3. Copy of degree(s), professional certificates, transcripts; and
4. 3 references, including names, titles, and contact numbers
Interested applicants should please submit their applications to:
[email protected]
Or [email protected]
Human Resource Department
Cuttington University, Suakoko, B**g County
Please know that only shortlisted candidates will be contacted, not later than 16 August 2021
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