08/05/2026
Hiring: Administrative Coordinator
The Squamish Waldorf School is seeking an organized, compassionate, and creative individual who enjoys working in a school setting.
Position Summary:
The Administrative Coordinator is responsible for a variety of administrative and clerical services that facilitate the smooth functioning of the school. Key responsibilities include covering the front office, enrollment/student records, school communications, and community relations. This position is the first point of contact for inquiries about the Squamish Waldorf School and requires a professional work ethic and manner, requiring a high level of customer service. The candidate must be highly organized, diligent, and detail-oriented, possess great attention to detail and maintain accurate records, and be flexible and adaptable. The candidate must also have an understanding of or interest in Waldorf Education.
Key Responsibilities:
-Reception, including telephone, email, and walk-in enquiries from existing and prospective parents, community members, vendors and visitors
-Receive and respond to school emails and manage the school email distribution system
-Maintain paper-based and digital school files, student records, and other confidential files, according to the Ministry of Education standards
-Create, update and maintain school databases, spreadsheets, contact lists
-Submit reports to the Ministry of Education as required
-Manage, organize, research and assist with various projects as needed
-Field parent, faculty, staff and student questions and assist with administrative tasks
-Support the growth of our programs (e.g. marketing, supporting new coworkers, community events, etc.)
-Administer ‘light’ first aid as needed: band-aids, headaches, stomach aches, splinters
-Conduct and record safety drills
EMPLOYMENT TYPE: Full-time, Permanent (40 hours per week)
LOCATION: Onsite at Squamish Waldorf School.
QUALIFICATIONS, KNOWLEDGE & EXPERIENCE:
-High school graduation, plus a minimum of one (1) year post-secondary or formal certificate/diploma program equivalent, with courses in-office procedures, word processing, spreadsheet, database, web updating and desktop publishing applications
-4+ years of related experience
-Previous experience in a school setting is an asset
Please submit a resume and cover letter to [email protected] by Thursday, August 20, 2026.
We are only able to accept applications from individuals legally permitted to work in Canada. All candidates must be willing to complete a Criminal Records Check. Only those applicants selected for an interview will be contacted. This posting will remain open until the position is filled.
Pay ranges from $45,000-$60,000 with 6 weeks holiday.
