Capital District Firefighters' Association

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CAPITAL DISTRICT FIREFIGHTERS ASSOCIATION
CONSTITUTION

Article I - Name

The organization shall be known as the Capital District
Firefighters Association. Article II - Objective

To promote closer inter-departmental relations; to assist member departments in their efforts to reduce fire loses; to coordinate and conduct joint training seminars and workshops; to provide advice and coordination in the purchasing of equipment; to provide assistance to victims of fire incidents and to further good fellowship among all Capital District Firefighters; to provide and assist member departments with fire investigations. Article III - Membership

Membership shall be open to all Capital District
organized Fire Departments, Fire Prevention and Safety Committees, and Forestry Services. Associate - Members

• Honorary members of Departments
• Fire Marshal’s Staff
• Any other persons accepted by the membership at a general meeting. Article IV - Membership Fees

The annual fee for each members department shall be $125.00 or $10.00 for each Firefighter, payable to the Treasurer on or before the first day of June of each year. Article V - Officers

Officers of the Association shall be President, First Vice President, Second Vice-President, Secretary, and Treasurer, all of who shall be elected at the Bi-annual meeting in June. The Executive committee shall take oath of officer and abide by its rules (Oath of Office). Each Fire Department will be responsible to name an alternate, one of whom shall attend executive meetings as required by the President. Article VI - Duties of the President

The duties of the President shall be to preside at all meetings and sign all official documents. He/She shall counter-sign all cheques issued by the treasurer on behalf of the Association and shall be responsible for their safekeeping. He/She shall vote only in the case of a tie
and maintain order at all meetings. He/She or his/her delegate shall serve as the Director with New Brunswick Association of Fire Chiefs for Capital District. Two auditors shall be appointed by the President to audit the Treasurer’s books and bring a report of the same to the annual meeting. He/She shall enforce adherence to
the rules of procedure as provided in the Constitution. Article VII - Duties of First Vice-President

The First Vice-President shall assist the President in his duties and in the absence of the President shall assume all duties and responsibilities. He/She shall be responsible
for the “Ways and Means” Committee. He/She shall also have authority to countersign all cheques as requested. Article VIII - Duties of Second Vice-President

The Second Vice-President shall be responsible for the coordinating and scheduling of training programs with the Directors. He/She is also to Training Officer and delegate to meetings with New Brunswick Community College. He/She shall also have authority to counter-sign all cheques as requested. a) Two people shall be elected to the Training
Committee at the Annual Meeting to assist the Second Vice-President in his/her training duties. Article IX - Duties of the Treasurer

The treasurer shall receive and have custody of all monies, deeds, bonds, title deeds and other securities belonging to the Association. He/She shall collect membership fees. He/She shall pay all bills contracted by the Association, by cheques, which are counter-signed by the President, First Vice-President or Second VicePresident. He/She shall keep regular accounts of the
receipts and the disbursements of the Association and shall furnish statements of these at the regular meetings. He/She shall perform such other association duties as directed by the Executive Committee. Article X - Duties of the Executive Committee and Directors

The Executive Committee, together with Director, shall meet when called by the President. Fifty (50) percent plus one (1) member attending the meeting shall
constitute a quorum. The Executive Committee shall, in addition to the powers to the allotted to them elsewhere in the Constitution, have power;

a) to appoint sub-committees from among their number for the handling of any specified business;

b) to collect membership fees and funds of this
association and expend same;

c) to interpret, define, and explain the provisions of the constitution;

d) to adjudicate a dispute between members of the association which may arise,

e) it shall be the duty of each Executive Member and Director to promptly reply to all notices of meeting, signifying his attendance or non-attendance. f) to appoint three (3) members to the CDFFA
Benevolent Fund to administer and dispense funds from said Committee to appropriate causes. Article XII - Voting

Each department shall be entitled to two (2) accredited delegates at all general meeting of the Association who shall each have a vote, when and if a vote by chair is called for by the President, voting by proxy shall not be
permitted. Article XIII - Meetings

General meetings to be held on second Monday of every month with the exceptions of July and August, or as called by the Executive. Location to be decided by membership. Article XIV - Special Meeting

The President shall name special Committees. A nominating committee shall be set up two (2) months in advance for the nominating of a new executive body at the annual meeting. Article XV - Training

All training sessions conducted by the CDFFA will be in accordance with NFPA standards. CDFFA in adhering to Workers Health and Safety Compensation Commission
standards for firefighting in New Brunswick. Article XVI - Amendments to Constitution

The Constitution shall be valid when a vote has been taken at a regularly scheduled meeting and accepted by a two-thirds (2/3) majority vote of members present. Notice of acceptance vote shall be given at a previous meeting. No alterations or amendments shall be made in the Constitution except by a two-third (2/3) majority vote of the members present at a regularly called meeting, and notice of such alterations or amendment be given in writing at a previous regular meeting. Article XVII - Order of Business

1. Roll call of Department
2. Reading of the Minutes
3. Report of Officers
4. Report of Committees
5. Unfinished business
6. New business
7. Adjournment

APPENDIX A

GUIDELINES FOR BENEVOLENT FUND

- Committee to be composed of three appointed and/or volunteer members of CDFFA.

- Alternate to the committee to be the treasurer who will stand-in for a member declaring a conflict of interest.

- Fund to be for the benefit of CDFFA Firefighters of and their immediate
family only. (Spouse and children living at home).

- All requests for financial assistance to be made by a department’s chief or Deputy Chief or his designate, of behalf of the member.

- Requests for get well or sympathy cards could be directed to any member of the committee, who would then notify the secretary. The secretary will maintain a stock of cards so they can be sent out right away.

- Requests for funds under $250. Could be approved by the committee by (phone/fax/email) meeting.

- Requests for funds over $250 to be bought to a monthly meeting of the CDFFA and voted on by members, except in cases of extreme
emergency, where the CDFFA executive could make a unanimous decision to approve the request.

- Activities of the benevolent fund to be reported at each monthly meeting of the CDFFA.

- Funds to be administered and records kept by the CDFFA treasurer.

- Any extraordinary requests to be brought to a monthly meeting for discussion and voting by CDFFA membership.

- The fund could be topped up by a temporary loan from the CDFFA if the budget allows and is approved by the CDFFA.

- The fund will not exceed $5000 at anytime.