11/12/2022
Hon's 1st year - English
Subject: English Writing Skill
Session: 2021-2022
1. What is a letter?
Ans: A letter is a written message from one party to another containing information.
2. What is a formal letter?
Ans: A formal letter is an official letter written in formal language.
3. What are the parts of a formal letter?
Ans: The parts of a formal letter are: Heading, inside address, salutation, body, complementary close, and signature.
4. What is an informal letter?
Ans: Informal letter is non-official letter written to the loved ones like brother, mother, father, wife etc.
5. What is the difference between a formal and an informal letter?
Ans: There is a set format for formal letters while there is no set structure for formal letter. Slang and colloquial words can be used in an informal letter but not in a formal letter.
6. What is a business letter?
Ans: A business letter is usually a letter from one company to another, or between such organizations and their customers, clients and other external parties.
7. What are the four considerations of a business letter?
Ans: The four considerations of a business letter are:
(a) Subject
(b) Audience
(c) Purpose
(d) Style/Organization
8. What is a block format?
Ans: Block format features all elements of the letter aligned to the left margin of the page and paragraphs are separated by a double line space.
9. What is a modified block format?
Ans: It is a format in which we usually put all text aligned to the left margin, expect for the author’s address, date, and closing and signature, which are put slightly to the right of the paper’s center. In a modified block format the beginning of each paragraph is indented five spaces, and depending on the length of the letter, paragraphs may be separated by a single or double line space.
10. What is a semi-block format?
Ans: In a semi-block format all elements are left-aligned, except for the beginning of each paragraph, which is indented five spaces and paragraphs are separated by a double line space.
11. What is a follow-up letter?
Ans: It is a sales letter sent to someone who has made an inquiry inviting the inquirer to make a purchase.
12. What is a thank-you letter?
Ans: A letter of thanks, or thank you letter, is a personal letter that is used when one party wishes to express appreciation to another party on a personal level.
13. What is a complaint letter?
Ans: A complaint letter is a request for an adjustment. A complaint letter describes the damage, errors or mistakes that happened to the delivered goods and therefore claims for compensation.
14. What is an adjustment letter?
Ans: An adjustment letter is a reply letter to the buyer’s complaint or claim.
15. What are the ‘four A’s’ of sales letters?
Ans: The ‘four A’s’ of sales letters are attention, appeal, application, and action. First, get the reader’s attention. Next, highlight your product’s appeal. Then, show the reader the product’s application. Finally, end with a specific request for action.
16. What is a cover letter?
Ans: A cover letter is a document sent with your resume to provide additional information on your skills and experience.
17. What is a job application letter?
Ans: An application letter is written to apply for a specific job opening. It provides information on the job seeker’s qualifications for the job.
18. What is the difference between a cover letter and a job application letter?
Ans: The cover letter doesn’t give everything about the applicant. An application letter, on the other hand, is a more complete document, It describes the applications, educational background, certifications and licenses, and in some cases, salary history for job postings that require it.
19. What is bio data?
Ans: Bio data means ‘Biographical data’. It is defined as one’s life and work experiences. It contains details about someone’s life, job, and achievements.
20. What does CV mean?
Ans: CV is a Latin word meaning ‘course of life’.
21. Define CV or curriculum vitae?
Ans: A CV is a short written description of your education, qualifications, previous jobs, and sometimes also your personal interests, that you send to an employer when you are trying to get a job.
22. What is a resume?
Ans: A resume is a brief account of a job applicant’s education, skills and work experience.
23. What is the difference between a curriculum vitae (CV) and a resume?
Ans: A CV is longer than a resume. In a CV the focus is on the academic work while in a resume the focus is on the experiences and competencies related to the particular job for which you are applying.
24. What is an official letter?
Ans: Official letters means correspondence between two or more institutions on matters other than business.
25. What is the difference between an official letter and a demi-official letter?
Ans: An official letter is official and impersonal, while a demi-official letter is the combination of personal and official.
26. What is a report?
Ans: A report is a spoken or written account of something that one has observed, heard, done, or investigated.
27. What is a news report?
Ans: It is a short account of the news published in a newspaper.
28. What is the Headline of a news report?
Ans: The Headline is the title of the article which is made up of 10 words or less.
29. What does the By-line include?
Ans: The By-line includes the article’s author’s name, and sometimes that person’s occupation.
30. What does the Placeline tell?
Ans: Placeline tells you where the story originated.
31. What is the lead in a news report?
Ans: The beginning of the news story is called the lead or the introduction. In other words, the first paragraph of the story is called the lead.
32. What is an executive?
Ans: It is a document that gives the main points of a detailed report, usually provided at the beginning of the report.
33. What are the parts of a survey report?
Ans: Introduction, body and conclusion are the parts of a survey report.
34. What is a business report?
Ans: A report that contains business affairs is called a business report.
35. What is the purpose of a business report?
Ans: The purpose of a business report is generally to assist in decision making.
36. Who are the basic three kinds of audience in a business report?
Ans: Primary audience: People who have to take decisions on the basis of business report.
Secondary audience: People who are affected by the action the primary audience would take in response to the position of the business report.
Immediate audience: People responsible for examining the business report, weighing its viability and distributing the report to a broader audience.
37. How is a business report different from the other general report?
Ans: A business report is somewhat different from other general reports as it is written in a more or less formal way to meet a specific need or requirement.
38. What does the word ‘memorandum’ mean?
Ans: The word “memorandum” means something that should be remembered or kept in mind.
39. What is the purpose of a memo?
Ans: The purpose of a memo is to convey important information efficiently.
40. How are memos different from letters?
Ans: They differ from letters as they are more informal and do not require a salutation or a closure statement as in Business Letters Business Letters.
41. What is the difference between a memo and a circular?
Ans: Memo is a kind of letter that contains specific information which is applicable to someone directly and a circular is applicable to all working in an organization.
42. What is the difference between a memorandum and a notice?
Ans: It is generally displayed on the Notice Board of the organization and everyone is expected to go through its contents but memos are not displayed on the Notice Board.
43. What is a notice?
Ans: A notice is an announcement giving information about something.
44. What is the difference between a notice and a circular?
Ans: The difference between a circular and a notice is that circulars are announcements that are distributed to small or selective groups of people within the organization, whereas notices are meant for a larger group of people.
45. What is a briefing note?
Ans: A briefing note is a short paper that quickly and effectively informs a decision-maker about an issue.
46. What is a frame of reference?
Ans: Overall context in which a problem or situation is placed, viewed, or interpreted.
47. What is the difference between notes and minutes?
Ans: The minutes of a meeting are the official accounting of what happened at a particular meeting, and are approved by the members of the group in the next meeting. But notes are not official documents. Notes are what an individual in attendance at a meeting has made, for their own personal use.
48. Define minutes?
Ans: Minutes are the written record of what was said and decided at a meeting.
49. What are the three main items that should be included in minutes?
Ans: There are three other main items that should be included in your minutes:
– What was decided?
– What was accomplished?
– What was agreed and actions for the attendees.
50. What kind of announcement is a press release?
Ans: A press release is a public relations announcement.
51. What is an embargo date?
Ans: It is a date until the source of the news requests the press not to publish the news.
52. What is the headline of a press release?
Ans: It is the title or heading of an article, usually set in large type giving the gist of the article.
53. What are the four imperatives for writing headlines?
Ans: Four imperatives for writing headlines:
– must be correct
– must be easily understood
– must attract attention
– must set the tone of the article
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