07/03/2022
💫 SAVE THIS POST 💫
Have you ever been at an install and the wrong colour lamp arrives? Or your workroom makes a cushion with the wrong side of the fabric? We've all been there before, but Purchase Orders rule out 90% of problems you just don't need, or want!
Most suppliers won't accept orders without a proper Purchase Order created, so are you putting in the right information and covering all of your bases?
Purchase orders allow crystal clear communication between you and your supplier. You are confirming what you want to order, the qty, price, lead time, and delivery information. Adding images is an amazing reference tool that eliminates mistakes too.
PO's are your safety net, they protect you, your business, and your client. If something arrives that's wrong, I immediately go back to my purchase order to check I had the right information in there, and if I do, straight away the supplier is already fixing the issue at their cost. It makes it clear who is at fault.
After you send a purchase through, you will receive a supplier invoice and that's where you need to cross-check ALL information and make sure it's the same as your PO, that includes pricing! So many times we've been quoted one price, and then when it's time for invoicing, we receive a different price. Thanks to saving the originally quoted price, suppliers honor what they quoted and you don't lose hard-earned dollars.
In our industry, the designer is usually the first one blamed if an issue arises, so covering yourself where possible is so important!
If you want to know more about creating purchase orders and the documentation behind a successful design project, join our waitlist via the link in our bio to learn more about our next course opening!
