TRACS

Community schemes work best when people understand how they function.

And most people were never taught, that’s what we’re here to change.

👉 Follow TRACS for more.

“I couldn’t make the AGM.”

Fair, but decisions still apply to you. If you can’t attend:
📋 Appoint a proxy

Because not participating doesn’t stop decisions, it just removes your voice.

When last did you attend your Annual General Meeting?

Most schemes only think about maintenance when something breaks.

That’s when the panic (and special levies) start.

The law requires a 10-year Maintenance, Repair and Replacement Plan (MRRP).

It’s basically a forward-looking plan that answers:
• What major items will need work?
• When will that happen?
• What will it cost?
• Do we have the funds ready?

Without it? You’re reacting to problems. With it? You’re planning for them.

Finished the TRACS course?

Congratulations, but learning about community schemes doesn’t stop there.

This page will continue sharing practical insights, updates, and real-world scenarios that affect community living.

Stay connected. Your knowledge helps strengthen your community.

If you’re renting in a complex, there’s one thing you should ask for before anything else.
The Conduct Rules.

Because whether you’ve seen them or not…You’re expected to follow them.

These rules exist to make shared living work. They cover things like:
• Noise
• Pets
• Parking
• Shared spaces

And they apply to everyone living in the scheme, not just owners.

Many trustees accept the role thinking it will mean a few meetings a year. Then reality arrives.
Budgets.

1️⃣Maintenance decisions.
2️⃣Disputes between neighbours.
3️⃣Legal responsibilities.

Trustees carry significant responsibility. Education helps them do the job with confidence.

When choosing or evaluating a managing agent, you might hear two names:
PPRA and NAMA.

Here’s the simplest way to think about it:

⏺️ PPRA → This is the law. Registration is mandatory.
⏺️ NAMA → This is the standard. Membership is voluntary, but signals professionalism.

Ideally, you want both, because one tells you they have to comply and the other suggests they choose to go further

Follow TRACS for practical insights that help you make better decisions in your scheme.

Yesterday’s question answer: False.

Trustees have decision-making powers, but many major decisions require owner approval.

Understanding the difference is key to good governance.

True or False?

Trustees can make any decision they want without consulting owners.
Answer in the comments.

(We’ll reveal the answer tomorrow.)

Ever compared levies with a neighbour and thought: “Wait… why am I paying more?”

It usually comes down to one thing: Participation Quota (PQ).

In plain terms? PQ is your unit’s size compared to the total size of all units in the scheme.

And it affects two big things:
1️⃣ How much you pay in levies
2️⃣ How much your vote counts at meetings

And if you’ve never checked yours?

It’s sitting in the Participation Quota schedule (usually right at the back of your sectional plan documents).

Most people never look at it. The ones who do tend to understand their scheme a whole lot better.