08/31/2026
Savoy ISD is taking applications for Elementary Secretary. A job description is listed below.
***If interested, please go to savoyisd.org, click on employment, fill out a support personnel application and email your application and resume to [email protected].
Please reach out to Mr. Henderson if you have any questions about the position.
Qualifications
Education:
High School Diploma or GED
Special Knowledge/Skills:
· Proficient keyboarding and file maintenance skills
· Ability to use software to develop spreadsheets, databases, and do word processing
· Ability to maintain accurate and auditable records
· Knowledge of basic accounting principles
· Ability to follow verbal and written instructions
· Ability to perform a variety of tasks often changing assignment on short notice
· Effective organizational, communication, and interpersonal skills
Experience:
Secretarial experience preferred, but not required.
Major Responsibilities and Duties:
Records, Reports, and Correspondence
· Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials as requested.
· Maintain a daily teacher absence from duty records and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
· Maintain school calendar of events.
· Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
· PEIMS data entry and state reporting.
Reception and Phones
· Receive incoming calls, take reliable messages, and route to appropriate staff.
· Assist students, teachers, and parents as needed.
· Schedule meetings and appointments and maintain calendar for principal.
· Receive, sort, and distribute mail, messages, documents, and other deliveries.
Accounting and Inventory
· Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
· Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
· Maintain inventory of fixed assets, equipment, and supplies.
Other
· See attached document with specific High School Secretary duties
· Assist with planning, preparation, and setup of faculty meetings and campus activities.
· Sort, distribute, or deliver mail and other documents.
· Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
· Maintain confidentiality.
· Follow district safety protocols and emergency procedures.
· Other duties as assigned
Supervisory Responsibilities: None
· Mental Demands/Physical Demands/Environmental Factors:
· Tools/Equipment Used: Standard office equipment including personal computer and peripherals
· Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
· Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
· Lifting: Occasional light lifting and carrying (less than 15 pounds)
· Environment: May work prolonged or irregular hours
· Mental Demands: Work with frequent interruptions; maintain emotional control under stress
The foregoing statements describe the general purpose and responsibilities assigned to this job position and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
