03/09/2025
ANNOUNCEMENT โผ๏ธ
Submission of Application and Renewal of Organizations for Academic Year 2025โ2026
The Office of Student Affairs (OSA) is calling all recognized Student Campus Organizations and Publications of the University โ including The Hillside Echoes, The Filamerian, FCUSR, FCU Silak, and FCU Chorale โ to submit their Application or Renewal Requirements for AY 2025โ2026.
Submission Period: September 8, 2025 โ November 7, 2025
Deadline: November 7, 2025.
1. Format of Submission
๐ Hard Copies
โข Must be printed on A4 coupon bond paper.
โข Place inside a clean LONG BROWN ENVELOPE (no label)
๐ป Soft Copies
โข Upload to the Google Drive link provided:
https://drive.google.com/drive/folders/14-chwkXSbuIUQ0uO09-Yvi-xbjvC8s4z
โข Place files inside the โSubmission Binโ folder.
โข Create a subfolder named after your organization.
File Name Format (Examples):
โข Awana โ Approved Renewal/Application Letter
โข Awana โ Narrative Report 2024-2025
โข Awana โ Minutes of the Meeting 2024-2025
โข Awana โ Financial Report 2024-2025
โข Awana โ Approved Action Plan 2025-2026
โข Awana โ CBL 2025-2026
โข Awana โ List of Officers & Members 2025-2026
โข Awana โ Letter of Acceptance of Adviser 2025-2026
2. Checklist for Renewal
โ Letter of Renewal addressed to the University President (signed by the Pres of Org, Adviser, Dean, VP-Acad, DSA, and approved by the University President
โ Narrative Report of Accomplishment / Event conducted with approved letters, pictures, or clippings
โ Minutes of the Meeting
โ 1 copy of Approved Action Plan for AY 2025โ2026 (signed by Pres of Org, Adviser & DSA)
โ Treasurerโs Financial Report (signed by the President and noted by the Adviser, if applicable)
โ Constitution and By-Laws (CBL) โ only if there are changes
โ List of Officers and Members (with address, course, year, and contact number)
โ Annual Evaluation of the Organizationโs overall performance
โ Compilation of Evaluation of each event/activity conducted (aligned with Accomplishment Report)
โ Letter of Acceptance of the Adviser (only if there is a change)
IMPORTANT REMINDERS:
โข All requirements must be completed and submitted on or before November 7, 2025.
โข Failure to comply, or submission of incomplete requirements, will result in automatic rejection.
โข Both hard copies and soft copies must be received on or before the deadline.