05/03/2026
Manual Entries – Why Are They So Important?
It is the driver’s responsibility to make sure all work, breaks, availability and rest are recorded for each 24 hours covering the previous 28 days (or 56 days for international work).
If you remove your card at the end of your shift and reinsert it at the start of your next shift, you must manually enter any activities that took place since the card was last removed.
That includes daily rest, other work, breaks, or availability.
If you don’t use the manual entry facility on a VDO tachograph, the system will often show that period as a “?” meaning unknown time. On Stoneridge units, this can also happen if you don’t confirm “rest until now” when inserting your card.
So, what does the “?” actually mean?
It’s the unknown pictogram. It represents a period where there is missing information in other words, time that hasn’t been accounted for. The tachograph doesn’t know whether you were resting, working, or doing something else.
And why does that matter?
Because as far as enforcement is concerned, if it’s not recorded, it didn’t happen. Missing records can lead to questions, roadside checks, and potentially infringements.
Have I had drivers on my courses who have never done a manual entry, been stopped by DVSA, and nothing was said?
Yes, of course I have.
Does that make it legal? Absolutely not.
Just because something hasn’t been picked up yet doesn’t mean it’s compliant. At the end of the day, it’s your responsibility as the driver to ensure your records are complete and accurate.
This is one thing that is hammered in our CPC modules, as we understand the importance of them and the consequences for not doing them.
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