02/04/2017
APCE is looking on behalf of one of our international clients for a highly motivated and ambitious
Finance Administration Clerk
• Receive and verify invoices and requisitions for goods and services
• Verify that transactions comply with financial policies and procedures
• Prepare, verify, and process invoices and coding payment documents
• Prepare batches of invoices for data entry
• Data enter invoices for payment
• Process backup reports after data entry
• Process the daily cash
• Record all cheques/bank guarantees/payments/etc.
• Prepare vendor payments for mailing
• List all vendor cheques/transfers/payments in the log book
• Maintain listing of accounts receivable and payable
• Maintain the general ledger
• Maintain updated vendor files and file numbers
• Maintain all accountable forms including Accommodation Warrant, Travel Warrant and life-cycle analysis (LCA) books (Ensure LCAs have the correct coding & approvals)
• Prepare and distribute financial reports/statements as required
2. Complete payroll functions in order to ensure staff are paid in an accurate and timely manner
Main Activities:
• Establish and maintain confidential casual employee files
• Process ESig forms
• Calculate salaries and benefits
• Verify pay amounts, hours of work, deductions, etc.
• Verify coding and obtain signatures
• Batch paysheets for data entry
• Data enter of payroll information
• Prepare and distribute pay cheques/orders
• Prepare and remit source deductions and payroll tax
3. Provide administrative support in order to ensure effective and efficient office operations
Main Activities:
• Maintain inventory files
• Monitor and order office supplies
• Prepare purchase orders
• Prepare travel and accommodation warrants and travel advances for staff
• Distribute accommodation warrants to appropriate agencies/businesses
• Pick up tickets or issue travel warrants to appropriate agencies/businesses
• Review and verify travel claims
• Maintain a filing system for all financial documents
• Ensure the confidentiality and security of all financial and employee files
4. Perform other related duties as required
Knowledge
The incumbent must have proficient knowledge in the following areas: strong knowledge of local financial/accounting reporting
• knowledge of office administration and bookkeeping procedures
• knowledge of accounts payable, accounts receivable and maintaining general ledgers
• knowledge of payroll functions and procedures
• ability to maintain a high level of accuracy in preparing and entering financial and payroll information
confidentiality concerning financial and employee files
Working Place: Elbasan
Interested candidates are invited to send their application before 06.04. 2017 at [email protected] .
Phone: +355 66 20 66620
